Context and
Objective of Assignment:
The
SEforALL Organization currently...
Context and
Objective of Assignment:
The
SEforALL Organization currently employs some 30 professionals, operating out of
the SEforALL headquarters in Vienna, Austria, with a small team located in
Washington DC. After an initial period growth
of and recruitment, establishing management, policies and procedures, SEforAll
now seeks a dynamic, resourcesful, problem solvling HR officer, who, working as
part of the operational team, and with direct interation with senior management
smooth HR functinatily as well help continue to build the SeforAll corporate
culture.
Duties
and Accountabilities
Under
the supervision of the Chief Administration Officer, and as part of the
SEforALL organization, the HR Specialist manages the HR function and activities
for SEforALL. The position provides guidance on all aspects of human resources
to the managers and staff while also implementing and delivering on all key
processes.
1. Recruitment & Selection (Talent Management)
- Supports, implements and
administers the effective and timely
talent sourcing, i.e., recruiting, developing and retaining the best talents
available to support the strategic HR needs of the organization, including
establishing and monitoring recruitment indicators to ensure timely completion
and quality of recruitment.
- In consultation with managers, and
jointly with the CAO, develop and implement annual recruitment plans and sound
budgets to coordinate targeted recruitment.
- Promotes, transparency, and
consistency in the selection of staff and consultants.
- Provides technical guidance to managers
on all aspects of recruitment and selection (staff and consultants).
- Monitors
the implementation of the SEforAll Performance Management system.
- Develops human resources policies, systems and procedures as and
when required.
- Ensures timely, equitable, transparent and systematic
administration of all staff benefits including contracts extensions and
termination.
- Reviews job descriptions in line with job classification policy,
guidelines, procedures and related requirements.
- Reviews office structures, operations and updates job descriptions
as needed.
- Develops
HR annual work plan in consultation with the CAO.
- Supports
annual HR budget planning exercise.
2. Staff Development & Career Development
- Identifies organizational learning
needs/priorities based on consultation with programme managers.
- Designs, conducts/ facilitates
in-house learning and staff development activities.
- Track individual staff development
requests through the performance management system and take follow-up actions.
- Promotes continuous learning,
staff development and career development, in close collaboration with the
managers and input from the SEforALL monitoring, evaluation and learning team.
- Supports staff/managers to conduct
career conversations and performance feedback process.
- Establishes feedback mechanisms
through information networks to further support continuous learning and lessons
learned, i.e. exit interviews.
3. Strategic HR Management
- Provides ongoing guidance,
interpretation and technical support to management in all aspects of HR.
Provides accurate and sound technical analysis to the management and HR
planning process staffing, organization design, and change management.
- Conducts regular reviews of policies, procedures, and practices;
develops and recommends improvements as necessary, and ensures timely
communication of changes in policies and procedures to staff and management.
4. HR Transaction Management & Delivery
- Maintaines operational
statistics and staff lists, preparing related monthly, quarterly and
annual reports; maintain administrative steps in support of HR systems,
processes and practices
- Administers the Bamboo HR system and other
relevant software for leave and attendance and time management.
- Supports all SEforALL recruitment processes, identifying
appropriate contractual modalities and necessary administrative and
contracts management steps, and ensuring compliance with SEforALL’s
policies and processes.
- Serves as focal point with respect to time and
attendance, and administering, processing payments
and benefits of staff and short term consultants, and other related
administrative issues.
- Works closely with other members of the Operations team in
on-boarding of staff and exit processes.