Project Manager

The Government of Central African Republic identified the improvement of solid waste management as a priority. As such, the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA) appointed the United Nations Office for Project Services (UNOPS) to carry out an assessment of a public city Landfill site.

As a second phase, the MINUSCA requests UNOPS’ support to rehabilitate and develop the site. The project consists of four (4) components:

Component 1: Detailed studies Undertake detailed studies including geotechnical and hydrological surveys as well as Environmental and Social Impact Assessment (ESIA)   

Component 2: Rehabilitation and development of the landfill site. Undertake the works for the rehabilitation of the landfill.

Component 3: Capacity building and procurement. Build the capacity of the landfill staff and of the Municipality of Bangui to operate the site

Component 4: Community Outreach Perform the community outreach plan resulting from the community outreach assessment in water, sanitation and hygiene WASH (Water, Sanitation and Hygiene) needs.

L’UNOPS en République démocratique du Congo (RDC) fournit des services depuis son bureau principal à Kinshasa et ses bureaux de projets à Goma, Kisangani et Lubumbashi.

L’organisation répond aux besoins du gouvernement de la RDC grâce au financement de donateurs bilatéraux, de l’Union européenne, d’institutions financières internationales et d’agences des Nations Unies. L’UNOPS en RDC fournit un large éventail de services de gestion de projets et d’autres services connexes, y compris en matière d’achats, de gestion de contrats, de logistique, de ressources humaines et de gestion financière.

L’UNOPS aide ses partenaires à atteindre les objectifs de leurs projets, notamment dans les domaines des infrastructures physiques et sociales, des élections et de la protection de l’environnement.

The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries.  He/she is expected to meet and exceed the organizations performance and delivery goals.

Purpose and Scope of Assignment

The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the project(s) and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.  The duties and responsibilities of the Project Manager IICA 2 are similar to that of the Project Manager IICA 3, with the difference in grades being determined by the project(s) level, complexity and level of responsibility of the specific position. A project manager at this level would normally be responsible for one or more UNOPS Level 2 project(s). A project manager at this level would likely be expected to manage a mid-sized project with mid-level risk or complexity. The project would rely on a number of external suppliers for its successful delivery, managing tight timeline with some flexibility. The project manager is responsible for all aspects of the project life cycle. She/he must be able to apply, with some degree of autonomy, the below duties and responsibilities of the project success criteria:

Stakeholder Management:

• Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
• Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

• Manage the information flows between the Project Board/OC Director and the project(s)

Delivery and Performance:

• Develop and maintain project plans
• Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
• Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
• Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
• Liaise with any external suppliers or account managers
• Authorize Work Packages
• Advise the Project Board and OC Manager of any deviations from the plan
• Identify and manage risks so that maximum benefit to client and stakeholders is achieved
• Manage and review product quality and ensure products are accepted
• Monitor and evaluate performance of service providers
• Identify and report potential business opportunities for UNOPS to supervisor
• Identify and report threats to UNOPS internal business case to supervisor

Procedures:

• Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
• Prepare/adapt the following plans for approval by the Project Board:  I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
• Prepare the following reports :

                                i.  Highlight Reports

                                ii.  End Stage Reports

                                iii. Operational Closure Checklist

                                iv.  End Project Report

                                v.   Handover Report

• Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
• Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
• Understand the unique structures of the UN and budget appropriately for personnel
• Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
• Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

• Participate in the relevant Communities of Practice
• Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
• Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
• Complete lessons learned as per reporting format
• Incorporate lessons learned from others as per planning format

Personnel Management: if applicable

• Lead and motivate the project management team
• Ensure that behavioural expectations of team members are established
• Ensure that performance reviews are conducted
• Identify outstanding staff and bring them to the attention of the OC Director
• Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
• Select, recruit and train team as required by project plans
• Perform the Team Manager role, unless appointed to another person(s)
• Perform Project Support role, unless appointed to another person or corporate/programme function
• Ensure safety and security for all personnel and comply with UNDSS standards

 Core Values and Principles:

• Understand and respect UNOPS sustainability principles

  I.  Look for ways to embed UNOPS sustainability principles in day to day project management

  II. Seek opportunities to champion gender equality at work place

  III. Champion and communicate project’s sustainability aspects with key stakeholders

• Understand and Respect National ownership and capacity

  I.  Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

  II. Seek opportunities to recruit qualified local staff

  III. Look for ways to build capacity of local counterparts

• Partnerships and Coordination Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system

  I. Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)

• Accountability for results and the use of resources

  I. The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue with a supervisor

• Excellence

 I. Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

• Advanced University Degree (Master's or equivalent) in Project Management, Civil Engineering, Environmental Sciences, or other relevant discipline is required.
• First level University Degree (Bachelor’s or equivalent) in Project Management, Civil Engineering, Environmental Sciences, or other relevant discipline in combination with 2 additional years of relevant professional experience may be accepted in lieu of the advanced university degree. 
• A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.                                                  

• At least five years of work experience in solid waste management activities is required
• At least two years of experience in construction management is required
• Provides specialist engineering advice on issues such as landfill gas, leachate, landfill capping systems and liners, stormwater, groundwater, geotechnical and environmental issues is desirable
• Analysis and development of institu­tional arrangements for local and/or central government agencies and experience with agencies directly responsi­ble for solid waste management is desirable

• PRINCE 2 Practitioner Certification – Preferred

1. Contract type :  International Individual Contractor Agreement
2. Contract level : I-ICA 2 ( ICS-10)
3. Contract duration : Open-ended, subject to Organizational requirements, availability of funds and satisfactory performance.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.