Stop TB Partnership - Special Assistant to the Executive Director

UNOPS hosts the Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015, in Geneva, Switzerland. The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB.

Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Stop TB partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector.

• Act as first line ‘information filter’, managing information flows to and from the Director, including synthesizing and summarizing information for the Director to facilitate decision-making;
• Advise the Director on priorities, strategically align her time with those, and revisit them regularly to assess progress. This will include screening and prioritizing all incoming correspondence and phone calls; drafting correspondence for the Director's signature and/or for replying on her behalf;
• Lead the planning of work commitments and engagements and maintaining a schedule of action points. Anticipate needs, flag priority issues and recommend follow up actions;
• Manage the daily calendar, schedule and contact directories of the Director, ensuring at all times that her schedule is well planned and serviced in terms of background briefs, in-house coordination, and relevant issues addressed prior to engagements; ensure synergy between the Director and the Coordinator's agendas and the one of the Secretariat;
• Coordinate research, substantive reviews and critical analysis, report inputs, memos, presentations and talking points etc.
• Develop and maintain collaborative relationships, as the key interlocutor for the Director with internal and external parties;
• Arrange hospitality and documents for international/bilateral meetings as requested;
• Support the Director in daily administrative matters including the planning and organization of the Director’s missions (travel and hotel bookings, visa applications, processing expense claims and follow-up actions) and the management of her profile in oneUNOPS;
• Advise the Director with any other requests from STBP partners and other stakeholders;
• Keep all documentation related to Director’s office duly filed.

• Coordinate the EDO meetings: lead on the scheduling, agenda setting, minutes writing and follow up actions;
• Lead internal communications in order to disseminate information and messages on behalf of the Director;
• Facilitate the flow of communication between teams, colleagues and also external partners;
• Establish and maintain effective records management, structured document retrieval and workflow management system;
• Work closely with other assistants to provide assistance and carry out any other duties, as required to meet evolving needs;
• Attend various internal meetings organised by teams/colleagues. Communicate with managers, team leads, personnel and partners to ensure initiatives are on track and co-ordinates realignment if necessary.
• Anticipate, analyse and interpret internal and external opinion, attitudes and issues that might impact the operations and plans of the Secretariat;
• Organize and manage workshops and retreats, developing agendas, coordinating with partners on substantive areas and ensuring streamlining of plans on behalf of the Director;
• Provide backup assistance to other administrative staff, as necessary;
• Any other tasks as required.

• Developing and managing an annual plan of HLM to high TB burden countries.
• Coordinating with finance in order to manage the related budget line.
• Coordinating with Team Leaders to ensure optimum participation of all teams.
• Engaging with partners such as WHO, USAID and Stop TB Board leadership and members to ensure their participation as much as possible.
• Maintain contact information for the political leadership in high TB burden countries and seek appointment for meetings of the HLM.
• Track follow up actions from each HLM.

• Advanced university degree (master degree or equivalent) in social sciences, business administration, project management, development studies, international relations or related field with 5 years of relevant experience; Or
• First level university degree (bachelor or equivalent) in social sciences, business administration, project management, development studies, ,international relations or related field with 7 years of relevant experience.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.