Under
the guidance and direct supervision of the Head of Support Services, the
Procurement Manager is responsible for the development and
implementation of strategic and effective procurement services reflecting
international public procurement best practices, compliance with UNOPS
procurement policy, rules, regulations and procedures, ensuring appropriate
risk management and obtaining the best value for money for the acquisition of
goods, services and the contracting of works.
He/she analyzes and interprets
the respective rules and regulations and provides advice and solutions to a
wide spectrum of complex issues related to procurement. The role requires deep
understanding of procurement policy and processes and the Procurement Manager
should be able to apply them to the appropriate situations.
In addition to responsibility for
the deliverables of the work team, the incumbent’s work is focused on strategic
relationship building and demand management, mainly referred to aggregation and
dealing with complex organizational structures, preparation of business cases
and understanding of the supply market, as well as sharing knowledge with
projects in order to achieve reductions of costs and savings.
Maintaining
the highest degree of personal and professional ethics, the Procurement Manager
promotes a collaborative, client-focused, quality and results-oriented approach
in the Business Unit.
The Procurement Manager works in
close collaboration with the programme/project colleagues in the given geographical
area and with UNOPS HQ personnel, particularly with the Procurement Group (PG),
as well as the Government officials, to successfully deliver procurement
services.
The Procurement Manager will work in close cooperation
with the Business Unit and Project Managers and report to the management on
central issues related to procurement activities. S/he supervises and leads procurement
personnel to deliver work results, in close cooperation with the leadership team
in the given geographical area.
Functions / Key Results
Expected
- Development and Implementation of procurement strategies
- Management of procurement processes
- Implementation of sourcing strategy and e-procurement tools
- Facilitation
of knowledge building and knowledge sharing
- Team
Management
- Leads
the development and implementation of
procurement and contracting strategies for goods, services and works,
focusing on achievement of the following results:
▪
Appropriate application of
UNOPS procurement governance framework (rules, regulations, policies and tools)
in Business Unit and Project operations.
▪
Provision of supply-market
intelligence and analysis.
▪
Procurement strategies,
approaches and plans designed and implemented according to cost reduction and
saving strategies, applying:
- Expertise
in market intelligence matched to business requirements;
- Optimal
Stakeholder management principles;
- Sustainability
criteria;
- Appropriate
work processes to individual cases.
Oversight and supervision of
the implementation and results of strategic and routine procurement work plans
in Business Unit, covering Pre-Purchasing:
Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation;
Review and Award; Post Purchasing:
Contract finalization and issuance; Logistics; and Contract Management.
2. Manage
and guide procurement processes for the
acquisition of goods, services and the construction of works for the Business
Unit, focusing on achievement of the
following results, in compliance with the official procurement policies, rules,
regulations and procedures:
▪
Sustainability
embedded in the procurement process.
●
Appropriate
procurement modalities and instruments applied (e-sourcing, procurement and
Rosters of Suppliers) based on individual case requirements, utilizing expert
knowledge of procurement policies and instruments.
●
Creation,
implementation and oversight of proper monitoring and control of procurement
processes in Business Unit and projects including organization of RFQ, ITB or
RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of
certain conditions of contracts in full compliance with UNOPS Procurement rules
and regulations.
●
Review
and pre-clearance of solicitation documents, requests for awards and
submissions to Contract and Property Committees (CPCs) in role as Procurement
Reviewer (in OneUNOPS or Enterprise system).
●
Procurement
contracts and contractors optimally managed through supplier and contract
performance management against agreed benchmarks and through agreed reporting
mechanisms.
●
Implementation
of Internal control system.
●
Elaboration of comments
regarding project audit reports of the Business Units, when necessary.
3. Ensure introduction and implementation of sourcing strategy and e-procurement
tools focusing on achievement of the following results:
▪
Creation, development and
management of rosters of suppliers, elaboration of supplier selection and
evaluation, quality and performance measurement mechanisms.
▪
Ensures that the e-sourcing
tools are used in accordance with PG goals and standards in this area.
4.
Team Management
●
Facilitate
the engagement and provision of high quality results and services of the team
supervised through effective recruitment, work planning, performance
management, coaching, and promotion of learning and development.
●
Provide
oversight, ensuring compliance by team members with existing policies and best
practices.
- Knowledge building and Knowledge sharing
● Organize, facilitate and/or deliver training and learning
initiatives for Business Unit personnel on Procurement-related topics.
●
Lead and conduct
initiatives on capacity development and knowledge building for procurement
personnel, including network development, plans, learning plans and activities,
procurement practice information and best practice benchmarking.
●
Oversee
team’s contributions to Procurement knowledge networks and communities of
practice including collaborative synthesis of lessons learnt and dissemination
of best practices in procurement management.
●
Guide team’s collection of
feedback, ideas, and internal knowledge about processes and best practices and
utilize productively.
Impact
of Results
The effective and successful achievement
of results by the Procurement Manager directly affects the overall efficiency
of the region and specific project initiatives, in regards to procurement
management, impacting the timely and effective implementation of the respective
programmes and the business unit’s operations.
Timely, market-aware, and accountable delivery of services, ensures
business unit performance, efficiency and client satisfaction, which promote
the image and credibility of the team and business unit as an effective service
provider in project services and management. This enhances UNOPS’ competitive
position as a partner of choice in sustainable development and project services
in the given geographical area.