Human Resources Associate

Reporting to the Human Resource Manager, the Human Resource Associate is responsible for providing support to HR initiatives in the area of recruitment & talent management, learning, organizational development or business advisory services, transactional/strategic work and project management.

Summary of Key Functions:

• Implementation of HR strategies and procedures
• Recruitment and talent management
• Administrative support
• Project management/project support on strategic HR initiatives
• Staff development and learning
• Knowledge building and knowledge sharing

Ensures implementation of HR strategies and procedures, focusing on achievement of the following results

• Support in the full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
• Filing management in the system.
• Contribution to the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor.

Provides support to recruitment and talent management, focusing on achievement of the following results:

• Support in the Initiation, processing, monitoring, review and follow-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, learning, etc., ensuring consistency in the application of regulations and procedures.
• Assistance in the identification and proposal of the mechanisms to attract suitable candidates from developing countries and outreach areas. Provide administrative and logistical support to general recruitment process.

Ensures efficient administrative support to HR Team and UNOPS staff, focusing on achievement of the following results:

• Administrative support to Human Resources team. Liaison between unit and internal/ external clients to expedite completion of projects, disseminate information, etc
• Support on research on a range of HR related issues and assistance in the preparation of notes/reports
• Support to monitoring of various HR initiatives.
• Payroll Management
• Support in the benefits of personnel
• Contracts generation and extensions in the system
• Advice and guidance to staff with respect to administrative procedures, processes and practices.
• Proactive coordination of the flow of work in the Human Resource Department
• Advice to the supervisor on the status of pending requests and work deadlines and provision of proactive customer service to internal and external clients.
• Set up and maintenance of reference files/records (electronic and paper). Entry, maintenance and certification of administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.

Provides project management/project support on HR initiatives, focusing on achievement of the following results:

• Ad hoc projects for strategic HR e.g. staff survey, HR support to projects, etc.
• Personnel Data Management

Contributes to staff development and learning, focusing on achievement of the following results:

• Assistance in the organization and conduct of training courses and workshops. Provision of logistics and administrative support to trainers.
• Training (occasionally missions to the field) of colleagues on the ICA contract modality.
• Some guidance/training to less experienced personnel.
• Support in personnel induction
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Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on HR.
• Contributions to knowledge networks and communities of practice.

 Impact of Results

The key results have an impact on the overall execution of the UNOPS HR services in terms of quality and accuracy of work completed. Accurate and properly documented records enhance UNOPS capability in the HR management

• Secondary education certificate or high school certificate is required;
• A Bachelor degree University in Human Resources Management or Business Administration or Public Administration or equivalent is desired.

• 6 years of relevant experience in an international and/or national organization in providing HR-generalist services is required.
• Skills in HR administration is required.

• Fluent working knowledge of English is required. 
• Knowledge of Arabic language is desired. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.