Human Resources Officer

Under the guidance and direct supervision of the Human Resource Manager, the Human Resources (HR) Officer provides advice to the project SSSNP on the transparent implementation of HR strategies, effective delivery of HR services ensuring high quality, accuracy and consistency of work. He/she assesses client needs, interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Officer promotes a collaborative, client-oriented approach consistent with UNOPS rules and regulations and contributes to the maintenance of high staff morale.

Summary of Key Functions 

• Implementation of HR strategies and policies
• Effective HR management
• Staff performance management and career development
• Facilitation and promotion of knowledge building and knowledge sharing

Ensures implementation of HR strategies and policies focusing on achievement of the following results:

• Full compliance of HR activities with UN rules and regulations, UNOPS policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
• Advice to the project on HR new practices and their implementation (succession planning, career development and transition), strategic recruitment, advice on contract modalities, learning plan and performance evaluation).
• Development of procedures and practices that contribute to enhanced and improved HR management of the project.

Ensures effective human resources management focusing on achievement of the following results:

• Management of transparent and competitive recruitment and selection processes including updated job descriptions, proper job classification, vacancy announcement, screening of candidates, organization and chairing of interview panels, making recommendations on recruitment.
• Development and maintenance of data base of job applications.
• Advice to the project on transparent and competitive process for project recruitment, adequate TOR describing terms of payment based on results, standard matrix of recruitment processes and request for contracts. Continuous monitoring of the entire UNOPS project recruitment process.
• Advice to the project management in contracts guidelines pertaining to staffing compliance. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through One UNOPS.
• Management of the International staff entitlements and position funding delegated to the HR Unit.

Ensures proper staff performance management and career development focusing on  achievement of the following  results:

• Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process.
• Implementation of effective systems for the performance evaluation, including training to supervisor for an effective use of the tool leading to career development. Advice on work plan, monitoring and performance team evaluation.
• Effective learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management.
• Effective counseling to staff on career advancement, development needs, learning possibilities.

Ensures facilitation and promotion of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Organization of training for the projects staff on HR-related topics.
• Sound contributions to knowledge networks and communities of practice.
• Synthesis of lessons learnt and best practices in administration.

Impact of results

The key results have an impact on the overall efficiency in human resources management and success in introduction and implementation of HR strategies and policies.  Accurate, thoroughly researched and documented information, its dissemination, timely and appropriate delivery of services ensure client satisfaction and maintains high staff morale. It enhances credibility of UNOPS as an effective and efficient organization in the HR sector.

• A first-level degree or equivalent in HR or Business Administration or Public Administration or related field is required.
• Master’s Degree or equivalent in HR or Business Administration or Public Administration or related field is an added advantage.

• 7 years of relevant experience at the national or international level in providing Human Resource services and/or HR advisory services and/or managing staff and operational systems is required.
• Skills in Benefits and Entitlements Administration, Advisory Services and Performance Management is required.

• Fluency in written and oral English required. 
• Knowledge of second UN working language desirable.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract type
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

‘Nationals and Residents of South Sudan are encouraged to apply for this position, if the selected candidate is a national of the country s/he will be offered the position at the Local equivalent’.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.