Under the guidance and
direct supervision of the Procurement Specialist who repo...
Under the guidance and
direct supervision of the Procurement Specialist who reports to the Head of
Support Services, the Procurement
Analyst is
responsible for effective delivery and implementation of strategic and
effective procurement services, for a
select group of technically complex goods, services and works,
within the specific geographical area and/or project. These services reflect best practices in
international public procurement, compliance with UNOPS Financial Rules and
Regulations and procurement policy, rules, regulations and procedure, ensuring
appropriate risk management and obtaining the best value for money.
He/she analyzes and interprets the
respective rules and regulations and provides solutions to a wide spectrum of
complex issues related to procurement.
His/her work is focused in
transactional procurement including all steps of the procurement process.
Maintaining the highest degree of personal and professional ethics, the Procurement Analyst promotes a
collaborative, client-focused, quality and results-oriented approach in the
Business Unit.
The Procurement Analyst works in close
collaboration with the Support Services, Programme and project teams in the
relevant geographical area or business unit, UNOPS HQs colleagues and
Government officials, to successfully deliver procurement services
1. In close cooperation with the Project Managers, under the guidance of
a technical supervisor, and reporting to the management on central issues
related to procurement activities, implements operational strategies and
manages procurement, contract, and sourcing transactions, actions and processes
for goods, services, and works, focusing on achievement of the following
results:
- Full compliance of assigned
procurement activities with UNOPS rules, regulations, policies and
strategies; internal controls and client orientation.
- Implementation of the
different steps of the procurement processes, including Pre-Purchasing:
Strategy and Planning; Requirements Definition; Sourcing; Purchasing:
Solicitation; Management of Submissions; Evaluation; Review and Award;
Post Purchasing: Contract finalization and issuance; Logistics; and
Contract Management.
- Implementation of strategic
procurement for projects assigned in the Business Unit.
- Research undertaken and data
provided for Business Unit’s supply market intelligence and analysis.
2. Manages
and guides procurement processes for a select group of technically complex goods,
services within a given geographical area and/or Business Unit, focusing on achievement of the
following results:
- Sustainability embedded along
the procurement process.
- Timely and duly prepared
procurement plans for projects and monitoring of their implementation.
- Implementation of proper
monitoring and control of procurement processes including organization of RFQ,
ITB or RFP, receipt of quotations, bids or proposals, their evaluation,
negotiation of certain conditions of contracts in full compliance with UNOPS
rules and regulation.
- Awards recommended based on UNOPS procurement rules and procedures.
- Management of procurement
contract, analysis of contract performance against
agreed benchmarks and pre-established reporting mechanisms.
- Advice, remedial actions, or solutions to Programme Managers
on procurement issues related to the procurement process and project cycle
- Establishment of Long Term Agreements
(LTAs) and/or service contracts and other instruments, when necessary,
either through standard or emergency procurement procedures in compliance
with the Procurement Policy.
3. Implements sourcing
strategy and e-procurement tools focusing on achievement of the
following results:
- Development and management of
the rosters of suppliers.
- Utilization of-sourcing module in accordance with UNOPS Procurement Groups’
goals and standards in this area.
4. Knowledge Building and
Knowledge Sharing
- Organize,
facilitate and/or deliver training and learning initiatives for Business
Unit personnel on Procurement-related topics.
- Contribute to Procurement knowledge networks and
communities of practice by providing collaborative synthesis of lessons learnt and
dissemination of best practices in procurement.
- Collect feedback, ideas, and internal knowledge about processes
and best practices and utilize productively.
5.Team Management
- Facilitate the engagement and provision of high quality results and
services of the team supervised through effective work planning,
performance management, coaching, and promotion of learning and
development.
- Provide
oversight, ensuring compliance by team members with existing policies and best
practices.