Below
are some of the key functionalities, which it may vary from duty station to
duty station.
The incumbent is required to perform the function of financial
specialist in the relevant country by carrying out the following activities:
Report reviews:
Reviewing progress update reports and disbursement requests submitted
by the grant recipients as per following:
·
Verifying grant recipient and implementing
partners’ primary records (supporting documents submitted) for accuracy and
completeness, and for the correspondence of those, with the summary
internal/external reports prepared by the grant recipients and implementing partners;
·
Conducting cross-checks of various primary
documents with the summary reports;
·
Interviewing grant recipients and implementing
partners’ relevant staff members;
·
Debriefing grant recipient and implementing
partners’ staff members on the main findings from the UNOPS
verifications/reports;
·
Cross verification of financial data with M&E
and health/programmatic, management and procurement data/information;
·
Conduct comprehensive financial analysis and
reflect in the finance-related sections of the obligatory reporting template.
Implementation Reviews:
·
Organize and lead recipient assessments, and financial
reviews to provide informed and independent professional advice to the donor
about the capacity of recipients to effectively manage and implement the donor
grant funds from a financial perspective;
·
Conduct regular (preferably monthly) and field
visits to the grant recipients and implementing partners and provide independent opinion and analysis
on the financial management by the relevant parties;
·
Identify financial weaknesses and make
recommendations with timeframes for necessary follow up by the grant recipients
and implementing partners;
·
Suggest remedial measures on the potential
weaknesses in the management of implementing partners, to ensure the optimum utilization of donor grant
money and safeguarding the funds against any fraud;
·
Undertake preliminary quality assurance of the LFA
financial deliverables to be submitted to the donor, to ensure that these are
in line with contemporary professional standards;
·
Discuss with the team leader any other
institutional and financial aspects to be reviewed and take action accordingly;
·
Immediately raise all suspicious acts,
transactions and activities and processes which may pose potential risks,
misconduct, mismanagement, misuse and frauds by grant recipients and
implementing partners to the attention of the team leader;
·
In conducting the above tasks, ensure that relevant guidelines and policies are adhered
to including the ones which are related to the finance functional area. The
respective international guidelines (e.g. WHO, UNAIDS, etc) shall be also
consulted and followed.
Management & client
relations:
·
Supervise and closely monitor the work of the finance
staff;
·
Ensure that all teamwork, includes inputs of all
finance staff, is of high quality and completed within the timeframe, and as
per guidelines set by the donor;
·
Responsible for completion of the performance
management process for assigned staff;
·
Contribute to the annual scope of work, cost
proposal and the consequent annual work plan of team activities;
·
Foster an atmosphere of team spirit, mutual
respect and professional independence within the team;
·
Assist the donor in grant negotiations;
·
Assist the donor in grant closure activities;
·
Demonstrate an overall understanding of the grant
architecture and in-depth knowledge of all team activities required to be performed
as described in the donor manual;
·
Remain updated on donor guidelines and procedures, timeframes
for completion of team activities, and the forms and templates to be used in
the field of work;
·
Perform other duties as per the donor manual
and/or as assigned/ required.