Finance Assistant

Reporting to Enabling Activities Fund Management Officer, the Consultant will support the Fund Management Officer as well as other relevant staff in the following:

1.     Grants Management

• Creation of new grants based on approved project or Programme Of Work budgets and requesting for their approval in Umoja
• Creation of grants project structure models to address donor and organizational reporting requirements
• Grant accounting including management of released and unreleased budgets
• Creation of project down payments against approved P1 grants
• Recording of project expenditures as reported by implementing partners
• Monitor and follow up on scheduled reporting by implementing partners
• Month-end and year-end closing processes including transactional analysis and clean-up of processed data
• Review of Programme Support income charges on project basis and correction as necessary
• Review and management of the end to end processes of grants management
• Review and clean-up of converted Grant Management /Fund Management financial data including expiring and closure of grants and projects

2.     Funds Management

• Execute budget distribution in Umoja based on approved appropriations, redeployments and allotments
• Creation of funds pre-commitment, commitments and funds blocks against authorized budgets and the necessary approvals
• Monitoring budget utilization against approved expenditure classes to stop the budget is not overspent
• Payable management - tracking of invoices to ensure timely payments to vendors
• Receivables monitoring to ensure down payments are executed/offset against approved grants
• Posting of approved adjustments against approved budgets

3.     Project Management

• Design and creation of new project structures in Umoja for different activities, outputs and expected accomplishments
• Modification of the existing project structures as necessary after approval
• Closure and revision of the projects and project structures
• Post-implementation data clean up and validation of Umoja financial data

4.     Donor Reporting

• Creation of donor reports against approved projects, grants and donor agreements
• Monitoring of donor agreement milestones to ensure that the appropriate reports are generated on timely basis

5.     Perform other duties as may be required

• Execute any other duties as may be required for the efficient and effective functioning of the Finance Unit in CCM

Specific tasks and responsibilities

• Grants management
• Fund management
• Project management
• Donor reporting

Perfomance Indicator

• Documents and reviews are delivered on time and with high quality

Ultimate Results of Service

• Project and Fund management of GEF National Communication Projects
• Project and Fund management of GEF Biennial Update Report Projects
• Project and Fund management of Technology Needs Assessment Projects
• Project and Fund management of CBIT

• Secondary Education is required; 
• Additional technical qualifications, CPA or equivalent is an advantage and can substitute for some of the required years of experience. 

• A minimum of five years’ work experience in the fields of Accounting, Finance, Programme or Project Administration or related area is required.
• Experience in fund management of GEF projects is desirable.
• Prior experience in the UN system and knowledge of IMIS, UMOJA and other institutional applications is required,
• Good understanding of project fund management issues, good writing and analytical skills,
• Good communication skills to manage/interact with people inside and outside of the project team is sought. 
• Knowledge of UN Financial rules and regulations and International Organizations experience is required
  
  

• Proficiency in oral and written English is required.

• Report writing
• Programme Management
• Project Administration
• Fund Management

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

UNOPS - East Africa Hub

Located in Nairobi, Kenya, UNOPS East Africa Hub manages a growing portfolio of engagements, including associated strategic and operational risks. The East Africa sub-region currently consists of an established operations center in South Sudan, an office in Somalia and a portfolio of multiple transactional, procurement and infrastructure projects in Tanzania, Burundi, Uganda, Kenya and several Atlantic and Indian Ocean island states.