The Site Engineer will be responsible
for coordinating, planning, organizing, monitoring, analyzing, and reporting on
the construction of the Rural Gravel Feeder Roads.
The Site Engineer is responsible to
understand the project initiation documents (PID) and technical documents
related to the rural gravel feeder roads.
The PID records basic information needed to
correctly define and plan the project. The
PID is assembled from a series of other documents, including the business case,
the terms of reference, the communication plan, the risk register, the project
tolerances, the project plan, and any specific project documents.
The technical documents related to the
rural gravel feeder roads consist of the drawings, bills of quantity,
specification, health and safety documents and environmental documents that
define the rural gravel feeder roads to be reconstructed.
The overall objective of the project entitled
"Reinforced Access of the Most Vulnerable Populations to Markets and
Socio-economic facilities through a Feeder Road Rehabilitation Programme"
is to enhance socio-economic development around the road network in the Gambia,
West Africa. The project involves the
reconstruction / rehabilitation of 104km of rural gravel feeder roads using a
mix of traditional works contracts and labour based methods through Contractors.
The project is financed by the European Union
(EU) and is being implemented by UNOPS.
UNOPS will
be tendering and supervising the works contracts for the roads.
General Construction
- Plan,
coordinate and implement work activities with the Engineering Team as per
approved contract
- Provide
supervision of project work progress for on-time project delivery
- Take
timely action to prevent potential delays and/or cost overruns that can be
avoided
- Report
and recommend remedial actions regarding potential delays and/or cost
overruns to the Engineering Team
- Provide
supervision of project for quality implementation, ensuring that
construction is as per works drawings, specifications and associated quality
criteria
- Utilise relevant quality tools and
templates for checking and reporting on quality, in a manner that tracks
nonconformances and manages them efficiently to ensure continuous
improvement, with a target towards minimising and eliminating rework
- Monitor
contractor presence on the project site, including Bill of Quantities
(BoQ) as per approved contract
- Provide
data and information about project work to Engineering Team for reporting
purposes
- Provide
monthly report to the Engineering Team detailing all project matters
including quality, health and safety, environmental and financial, as well
as any issues relating to possible delays, cost overruns, variations and
any other matter as agreed.
Design Management (as necessary during
Construction)
- Assist
the Engineering Team to outline design requirements (e.g. timeline) to
procure design services, including concept, preliminary and final stages
where applicable.
- Assist
the Engineering Team to manage the design plan ensuring deliverables are
available on time, and to the required quality.
- Prepare
revisions or new items for the BoQ for comment and approval by the Engineering
Team.
- Assist
the procurement team with technical assistance in preparation of tender
documentation and bid analysis where required
- Provide
requiste input to Engineering team in the development of “As built”
drawings
Construction Supervision
- As
tasked by the Engineering Team, supervise construction works and
administer works execution as per the contractual provisions and the
design specifications
- Ensure
quantity/quality assurance as well as control and time schedule
consistency
- Verify
that works are consistent with the project technical specifications and
inform promptly of eventual deviations.
- Support
the overall management of works implementation to ensure constructions
works are completed on time, within budget and to quality standards.
- Provide
regular supervision of the project work progress and quality for on time
delivery.
- Assist
the Engineering Team in the preparation of project/contracts related
documentations such as periodic progress reports, site monitoring reports,
stake holder meeting minutes, engineer’s instructions and variation
orders, contractor’s bills review reports, certifications, client
hand-over documents and contracts close-out reports.
- Oversee
surveying works, engineering control of the works etc.
The effective and successful achievement of
results by the Site Engineer directly impacts on achievement of the
projects and consequently reinforces the visibility and image of UNOPS as an
effective service provider in project services and management and strengthens
its competitive position as a partner of choice in sustainable development and
project services.
The Site Engineer is responsible for all
aspects of the project life cycle. S/he must be able to apply, with directions,
the below duties and responsibilities of the project success criteria:
Stakeholder Management:
- Establish solid working
relationship with the project team, client and key stakeholders
- Assist the management of
communications and ensure stakeholders are aware of project activities,
progress, exceptions and are in a position to accept handover completed
products (completed roads in this Project)
Delivery and Performance:
- Assist in the development and
maintenance of project plans
- Implement approved project
plans (including the establishment of milestones) within tolerances set by the
Engineering Team
- Embed sustainability dimensions
including social and gender inclusion, environmental and economic aspects into
project life cycle.
- Manage the production of the
required products, taking responsibility for overall progress and use of
resources and initiating corrective action where necessary
- Liaise with any external
suppliers or account managers.
- Assist in Identification and
management of risks so that maximum benefit to client and stakeholders is
achieved
- Manage and review product
quality and ensure products are accepted
- Monitor and evaluate
performance of service providers
Procedures:
- Follow the Project Management
Cycle Instructions and ensure that all organizational policy is complied with
(Organizational Directives and Administrative Instructions)
- Assist in the Preparation/adaption
of the following plans: I. Project
Initiation Documentation; II. Stage/Exception Plans and relevant Product
Descriptions
- Contribute and assist in the
preparation of the following reports:
i.
Highlight Reports
ii.
End Stage Reports
iii.
Operational Closure
Checklist
iv.
End Project Report
v.
Handover Report
- Ensure that all expenditure
comply with UNOPS Financial Rules and Regulations (FRR).
- Understand the unique
structures of the UN and budget appropriately for personnel
Knowledge Management:
- Participate in the relevant
Communities of Practice (internal UNOPS groups set up for sharing of
information)
- Provide feedback to Practice
Leads on policy, supporting guidance with an aim towards continuous improvement
of UNOPS policies
- Complete lessons learned as per
reporting format
- Incorporate lessons learned
from others as per planning format
Core Values and Principles:
- Understand and respect UNOPS
sustainability principles
I.
Look for ways to embed
UNOPS sustainability principles in day to day project management
II.
Seek opportunities to
champion gender equality at work place
III.
Champion and communicate
project’s sustainability aspects with key stakeholders
- Understand and Respect National
ownership and capacity
i.
Understand the principles
of the Paris Declaration on aid effectiveness and mainstream them into the
project plans
ii.
Seek opportunities to
recruit qualified local staff
iii.
Look for ways to build
capacity of local counterparts
- Partnerships and Coordination
i.
Understand the UN
Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the
UN system. The UNDAF is a Country
specific document detailing the activities under UN Agencies that contribute to
the Country Development Plans.
ii.
Strive to build strong
partnerships and effective coordination among relevant project actors (e.g.
United Nations, governments, and non-governmental organizations or other
relevant partners)
- Accountability for results and
the use of resources
i.
The project management
processes are designed to deliver maximum accountability, transparency and
results. If a project or processes is not in line with this, it is the
responsibility of the PM to raise the issue to a supervisor
- Contribute to innovation and
the adaptation of best practice standards of sustainability and quality.
General:
Ensure that the project(s) produce(s) the required products within
the specified tolerance of time, cost, quality, scope, risk and benefits.