Under the guidance and supervision of the HR Specialist, the Human
Resources Ass...
Under the guidance and supervision of the HR Specialist, the Human
Resources Assistant provides support to HR services ensuring high quality of work, accurate,
timely and properly recorded/documented service delivery. The HR Assistant promotes
a client-oriented and consistent with rules and regulations approach in the
Unit. Under
the overall guidance of the Head of Support services and the direct supervision
of the Human Resource Specialist, the HR Assistant will be responsible for the
following duties:
Summary of Key Functions:
- Implementation of HR strategies and
procedures
- Implementation of HR services
- Knowledge building and sharing
1.
Ensures implementation of HR strategies and procedures, focusing on achievement of the
following results:
- Full compliance of HR processes and
records with UNOPS rules, regulations, policies and strategies.
2. Implements HR services focusing on achievement of the following results:
- Review of requests for
recruitment of international consultants ensuring documentation is
complete and in conformity with recruitment policies and procedures.
Monitoring and tracking status of requests, and initiating follow up
action to ensure submission is timely, accurate and contains complete
documentation.
- Review of Terms of
Reference or Job Descriptions, consulting with Requesting Officer
regarding any discrepancies between its content and the recommended level
of remuneration.
- Preparation of Offer of
Appointment or Assignment and related documentation for the signature of
designated official.
- Proactive customer
service to clients alerting the supervisor of any problems or delays in
the stages of the recruitment process.
- Briefing and guidance to
clients and partners on the application and interpretation of recruitment
policies and procedures. Update and maintenance of information in
recruitment systems to allow accurate statistical reporting.
- Response to human resources queries from staff in
the unit and elsewhere in the Programme and to requests for information on employment and recruitment status.
- Extraction and input of data from various sources in
the human resource database;
- Review of supporting
documentation for processing various HR actions
- Verification of benefit
and other human resource-related claims for accuracy and conformance with
personnel rules and regulations;
- Assistance to
supervisor(s) in monitoring the contractual status of all staff on various
appointments based in immediate location or within the office’s mandate;
monitoring of within grade service increment schedules and timely
preparation and issuance of contract renewals and personnel action forms;
- Checking and maintenance
of attendance registers, leave reports, DSA forms and other forms and
reports;
- Maintenance of personnel
files for all staff at location, ensuring all documentation is complete;
maintenance and update of confidential personnel information and
documents, ensuring relevant
documents are kept in their respective files;
- Search, retrieval,
compilation, assembly and archival of a variety of HR statistical data
from computer files, records, reports or from other sources for external
use;
- Collection and
maintenance of information on commercial, private and inter agency
training schedules and institutions (course schedules, curricula, and
cost);
- Assistance in the
preparation of administrative reports; drafting of routine correspondence;
arrangement for briefings and debriefings
- UNOPS, UNDP and UN-issued
Human Resource and Personnel policy manuals, rules, regulations,
guidelines, and circulars, updated and filed regularly;
3.
Ensures facilitation
of knowledge building and knowledge sharing, focusing on achievement of the
following results:
- Participation in the trainings for
the operations/ projects staff on HR.
- Contributions to knowledge networks
and communities of practice.
IV. Impact of Results
The key results have an impact on the overall execution of the UNOPS HR
services in terms of quality
and accuracy of work completed. Accurate and properly documented records
enhance UNOPS capability in the HR management.