Key Functions
Strategic
Planning/ Support: Ensuring UNOPS is focused on doing the right projects by
supporting management decision-making.
Delivery
Support: Ensuring UNOPS is doing projects the right way, through the effective
delivery of the programme and projects.
Best
Practices: Applying UNOPS standards in project management, encouraging
consistent working practices and ensuring appropriate application.
Responsibility
Development
and planning
Set-up
and closure
Monitoring
and reporting
Stakeholder
engagement
Quality
assurance
Knowledge
management and innovation
Developing and Planning
Provides
appropriate levels of programmatic management and administrative support to the
Country Coordinator regarding all ongoing project activities, while maintaining
and implementing appropriate standards and best practices in line with UNOPS
policies and procedures.
Directly
contribute to strategic oversight, advice and direction on programme and
project management activities in line with service agreements and project
documents.
Ensure
proper development, implementation and, as and when appropriate, amendments, of
project budgets and staffing resources, ensuring synergies across the Guinea.
Develops
and establishes resource tracking systems for use within the PMO, complementary
to UNOPS' online tools, to ensure effective planning, forecasting and tracking
of delivery across the Guinea Office
Identifies,
and anticipates in a timely manner, potential risks and issues and advises
mitigating measures to the Head of Programme.
Set-up and closure
Facilitate
the development of high-level programme/project plans, including the collation
of lower-level plans into programme/project-level milestones.
Develop,
track and maintain dependencies.
Liaise
closely and support the Head of Support Services in all project assets and
finance related issues.
For
project closure purposes, acts as (or nominates and supervises) a focal point
between the Guinea Office and donors throughout the process.
Oversee
and coordinate all project closure activities, ensuring appropriate disposal of
project assets, timely and effective final (operational) reporting, initiation
of financial disbursements as appropriate during Defects Liability Periods, and
effective handover of closed projects to UNOPS HQ for financial closure
processes.
Monitoring
and reporting
Regularly review project status, evaluating performance criteria (scope, cost,
schedule and quality).
Maintain
diaries and progress reports as required by UNOPS standard procedures.
Identify
and anticipates in a timely manner, potential risks and issues specific to
delivery forecasts, and advises mitigating measures to the Country Coordinator.
Provide
routine oversight and analysis of delivery data within the dashboard system,
using UNOPS ERP system as required.
Perform
routine maintenance and implementation of effective monitoring and evaluation
systems of programme and project activities, in line with logical frameworks.
Within
the context of monitoring and evaluation, ensure all projects submit and
regularly update specific milestones and targets for the duration of projects'
life-cycles, and tracks progress, or otherwise, against such information.
Provide
editorial support to programmes and projects, ensuring effective and timely
dissemination of reports, in line with project documentation and clients'
expectations.
Provide
the Head of Support Services with necessary project analysis reports and
information to support areas relevant to the project management team (i.e.
Locally Managed Direct Costs projections etc.)
Coordinate
and oversee the implementation of requests or initiatives relevant to project
management from the Regional Office, IPAS, and HQ Teams, as required.
Stakeholder
engagement
Develop
stakeholder profiles and facilitate the formulation of stakeholder engagement
strategies.
Enable
the formulation of programme and project communications plans.
Coordinate
stakeholder engagement and communication, ensuring effective timing and
interdependency management of communications across programme and projects.
Coordinate
internal programme/project communications.
Monitor
the effectiveness of programme/project communications.
Quality assurance
Work
with internal audit and finance to ensure the programme complies with audit
requirements.
Ensure
compliance with UNOPS defined standards for programme/project management.
Coordinate
quality reviews of programme/project documents and deliverables.
Provide
quality control for management products (project documents, reports, etc.).
Knowledge management and innovation
Act
as a focal point for the Guinea Office maturity enhancement initiatives, using
the P3M3 as a baseline.
Ensure
routine and effective capacity building activities are conducted in order to
build the long-term and sustainable capacity of national staff.
Participate
in, and advocate PMs' participation in, relevant Communities of Practice.
Actively
interact with PMs and the wider PM community to share case studies, lessons
learned and best practices.
Contributes to the oversight of lessons learned
procedures, ensuring that lessons learnt are shared in a timely and appropriate
manner.
Other
Performs any other duties deemed necessary by the Country
Coordinator
Monitoring
and Progress Control
The PMO directly impacts on achievement of project results by
assisting the Country Coordinator to implement effective project management
methods and strategies, reduced risks, cut costs and improve success
rates. This consequently reinforces the visibility and image of the UNOPS
as an effective service provider in project services and management and
strengthens its competitive position as a partner of choice in sustainable
development and project services.