1. Development and planning
As a part
of the PMO team, the Programme Management Officer responsibility is to:
Provide
analytical support for the strategic direction and oversight on programme and
project management activities in line with service agreements and project
documents
Contribute
to maintaining and implementing appropriate standards and best practices in
line with UNOPS policies and procedures
Identify
key programme and project resource requirements in close coordination with the
Hub Director/ Head of Programme
Provide
analytical support to the proper development, implementation and, as and when
appropriate, amendments, of project budgets and staffing resources, ensuring
synergies across the UNOPS Senegal Hub
Contribute
to the development and establishment of resource tracking systems for use
within the PMO, complementary to UNOPS' online tools, to ensure effective
planning, forecasting and tracking of delivery across the UNOPS Senegal Hub
Participate
in the identification and anticipation in a timely manner of the potential
risks and issues and propose mitigating measures to the Director of Hub and
Head of Program
2. Projects Set-up and closure
Contribute
to the development of the programme/project plans, including the collation of
lower-level plans into programme/project-level milestones
Analyze to
the development, tracking and maintaining of dependencies
Liaise
closely with the Finance Manager regarding all project assets and finance
related issues.
Support the
process of project closure. If being nominated as Engagement Closure Manager
(ECM), oversees supports and coordinates all project closure activities
Ensure
appropriate disposal of project assets
Ensure
timely and effective final (operational) reporting and initiation of financial
disbursements as appropriate during Defects Notification Period
Ensure the
updating of information on the UNOPS MIS, and effective handover of closed
projects to UNOPS HQ for financial closure processes
3. Monitoring and reporting
Provide
analytical and technical support in the development and implementation of
Processes, Management and Information Management Systems to ensure proper
monitoring and evaluation of Programme and project activities
Support
preparation of the regular project reports in accordance with donor guidelines
for reporting
Contribute
to the regular review project status, evaluating performance criteria (scope,
cost, schedule and quality)
Maintain
diaries and progress reports as required by UNOPS standard procedures
Participate
in the routine oversight and analysis of delivery data within the dashboard
system, using UNOPS ERP system (OneUNOPS) as required
Participate
in the routine maintenance and implementation of effective monitoring and
evaluation systems of programme and project activities, in line with logical
frameworks
4. Stakeholder engagement
Provide
analytical support to the development of the stakeholder profiles and to the
formulation of stakeholder engagement strategies
Support the
formulation of programme and project communications plans
Contribute
to the stakeholder engagement and communication, ensuring effective timing and
interdependency management of communications across programmes and projects
5. Quality assurance
At the
request and in conjunction with the Head of Program, support PMO oversight of
UNOPS Senegal Hub programme and project portfolio as assigned, establishing a
direct relationship with relevant project managers to facilitate efficient
delivery and management of portfolios
Conduct
regular financial variance analysis for the UNOPS Senegal Hub programmes and
projects
Ensure
compliance with UNOPS defined standards for programme/project management
Provide
support to Programme and Project Managers with planning and execution of
project deliveries according to best practices
Assist
Programme and Project Managers in the implementation of standard Project
Management processes and tools
Contribute
to the quality reviews of programme/project documents and deliverables
Contribute
quality control for management products (project documents, reports, etc.)
Work with
internal audit and finance to ensure the programme complies with audit
requirements
Work with
procurement/purchasing staff to ensure effective interface with suppliers' quality
systems
6. Knowledge management and innovation
Support
routine and effective capacity building activities are conducted in order to
build the long-term and sustainable capacity of staff and personnel
Participate
in, and advocate PMs' participation in, relevant Communities of Practice
Actively
interact with PMs and the wider PM community to share case studies, lessons
learned and best practices in the Knowledge System
Provides
feedback to Practice Leads on policy and supporting guidance working to achieve
continuous improvement of UNOPS policies
Contributes
to the oversight of lessons learned procedures, ensuring that lessons learnt
are shared in a timely and appropriate manner
Performs
other related duties as assigned