Project Manager

Background Information – Project

The European Union and UNOPS have signed a contribution agreement for the implementation of the project entitled Zonal Efforts for Agricultural Transformation – Bahr el-Ghazal Agricultural Development (ZEAT BEAD) “Feeder Road Construction in support of Trade and Market development in South Sudan”. The project focuses on the construction and maintenance of approximately 150km of feeder roads in Lakes, Warrap, Northern and Western Bahr el-Ghazal States of the Republic of South Sudan. The project will also incorporate the implementation of a maintenance and capacity building program with the State Ministries of Physical Infrastructure and local contractors, as well as community engagement and labor intensive support activities. The objective of the project is to improve rural livelihoods by providing sustainable access to agricultural markets using appropriately engineered infrastructural approaches.

Background Information – Job Specific

Stakeholder Management:

• Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
• Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
• Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
• Manage the information flows between the Project Board/OC Director and the project(s)

Delivery and Performance:

• Develop and maintain project plans
• Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
• Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
• Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
• Liaise with any external suppliers or account managers
• Authorize Work Packages
• Advise the Project Board and OC Manager of any deviations from the plan
• Identify and manage risks so that maximum benefit to client and stakeholders is achieved
• Manage and review product quality and ensure products are accepted
• Monitor and evaluate performance of service providers
• Identify and report potential business opportunities for UNOPS to supervisor
• Identify and report threats to UNOPS internal business case to supervisor

Procedures:

• Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
• Prepare/adapt the following plans for approval by the Project Board:  I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
• Prepare the following reports:

                      i.        Highlight Reports

                    ii.        End Stage Reports

                   iii.        Operational Closure Checklist

                   iv.        End Project Report

                    v.        Handover Report

• Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
• Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
• Understand the unique structures of the UN and budget appropriately for personnel
• Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
• Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

• Participate in the relevant Communities of Practice
• Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
• Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
• Complete lessons learned as per reporting format
• Incorporate lessons learned from others as per planning format

Personnel Management:

• Lead and motivate the project management team
• Ensure that behavioural expectations of team members are established
• Ensure that performance reviews are conducted
• Identify outstanding staff and bring them to the attention of the OC Director
• Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
• Select, recruit and train team as required by project plans
• Perform the Team Manager role, unless appointed to another person(s)
• Perform Project Support role, unless appointed to another person or corporate/programme function
• Ensure safety and security for all personnel and comply with UNDSS standards

 Core Values and Principles:

• Understand and respect UNOPS sustainability principles

                      I.        Look for ways to embed UNOPS sustainability principles in day to day project management

                    II.        Seek opportunities to champion gender equality at work place

                   III.        Champion and communicate project’s sustainability aspects with key stakeholders

• Understand and Respect National ownership and capacity

                      i.        Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

                    ii.        Seek opportunities to recruit qualified local staff

                   iii.        Look for ways to build capacity of local counterparts

• Partnerships and Coordination Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system

                      i.        Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)

• Accountability for results  and the use of resources

                      i.        The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue with  a supervisor

• Excellence

                      i.        Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

 Monitoring and Progress Controls

• Ensure that the project(s) produce(s) the required products within the specified tolerance of time, cost, quality, scope, risk and benefits;
• The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case(s);
• Contribute to the overall business targets and needs.

Education

• Master’s Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline is required;
• Bachelor’s degree with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline, may be accepted in lieu of the Master’s degree.

Certification

• PRINCE2® Foundation asset
• PRINCE2 Practitioner Certification an asset

Work Experience

• Minimum 7  years of progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations is required.
• Experience in post-conflict/ conflict situation is required.
• Previous experience with UNOPS  is an advantage;

Skills

International organizations experience required:

Client Management asset

Financial Rules and Regulations required;

Multistage Reporting required;

Project Design, Development & Management required;

Language requirement

• Fluency in written and oral English required
• UN language proficiency certificate in English would be an advantage

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.