Grant Management Analyst (Re-announcement), Multiple positions

Myanmar is one of UNOPS leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Three Millennium Development Goal Fund (3MDG), the Livelihood and Food Security Trust Fund (LIFT) and the Joint Peace Fund (JPF). Also, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund’s Regional Artemisinin-resistance Initiative targeting drug-resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organisations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

UNOPS is the Fund Manager for the Three Millennium Development Goal (3MDG) Fund, a multi-donor fund supported by Australia, the United Kingdom, the European Union, Denmark, and the USA. The Fund was established in 2012 to provide support for health needs in Myanmar.

Together with the Government of Myanmar and other partners, the 3MDG Fund strengthens the national health system at all levels, extending access for poor and vulnerable populations to quality health services. The 3MDG Fund has a significant, timely, and nationwide impact improving maternal, newborn and child health, combating HIV and AIDS, tuberculosis and malaria, and contributes to health system strengthening to deliver sustainable, efficient and responsive healthcare across Myanmar. The Fund provides substantial resources aligned with the Ministry of Health’s priorities and initiatives in support of these goals.

3MDG works with implementing partners (IPs), such as international NGOs, national NGOs, Civil Society Organizations, United Nations agencies, international organisations, academic and research institutions, and the Government of Myanmar.

The current Fund is expected to continue operations until the end of 2018, with a possible extension until 2023. For more details, please go to www.3mdg.org

UNOPS is committed to achieving a truly diverse workforce.

The Grants and Contracts team, as part of the larger Programme Management Office (PMO), is in charge of managing the grants and contracts with implementing partners and suppliers.

The Grants Management Analyst will work under the day-to-day operational and technical supervision of the Grants and Contracts Specialist in the PMO. The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. He/She will collaborate closely and engage actively with the Program Unit of the 3MDG. Specific tasks will include:   

Grant management 

• Prepare grant awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations;
• Review grant budgets submitted by IPs, verify their consistency with prevailing market rate; assist in discussion/negotiation of costs/fees as required; provide critical feedback to the implementing partners and Program Unit;
• Ensure that reporting requirements are adhered to and liaise closely with the Program, M&E teams, and the supervisor on any delays or difficulties;
• Review financial reports and inform the programme focal points or the supervisor on the findings;
• Work closely with the 3MDG Finance team on changes in the grants values, and update on payment schedules for cashflow planning;
• Review payment requests and ensure payments are processed based upon the grant agreement and agreed payment schedules;
• Communicate with and provide guidance/advice to implementing partners on grant-related and financial matters, in collaboration with the 3MDG Program unit and the PMO Finance team
• Resolve routine operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action;
• Ensure operational and financial closure of grants in line with requirements;
• Contribute to the coordination and follow up on the audits of Implementing Partners;
• Highlight risks and delays to the supervisor as appropriate.

Capacity assessment and Capacity building

• Assist in financial and operational capacity assessments of the IPs, and follow-up actions identified in the assessment reports
• Provide day-to-day help and guidance to the IPs and coordinate with Program Unit to ensure IP understanding of, and compliance with 3MDG operational guidelines, terms and conditions of the grant agreement, and UNOPS requirements.
• Actively compile lessons learned and best practices, and share knowledge and best practices within the FMO and with IPs, on financial and organizational management
• Contribute to the overall knowledge sharing and collaboration within the Grants and Contracts team, PMO, and MMOC

• Contribute to the implementation and success of the PMO Center of Excellence

Documentation:

• Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the contracts and grants
• Maintain a database/archive of all grant related information and documentation of all the implementing partners of the 3MDG Fund
• Keep the supervisor updated on progress and issues, and prepare briefing materials as requested for discussions on grant status
• Other duties as may be assigned by the supervisor

A.    Education

• Bachelor's degree in Business Administration, Public Administration, Economics, Project Management or related field is required
• Master's degree with above mentioned field will be considered as an asset.
• Completion of Prince 2 Foundation certificate is an advantage

B.    Work Experience

• Minimum of 2 years of experience in contracts/grant management and/or project administration and/or project support is required.
• Good knowledge of contractual and accounting principles and modalities is required;
• Prior experience with UNOPS is an advantage
• Previous successful involvement with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, or NGOs is an advantage;
• Strong computer skills, including internet navigation and office applications (MS Office); good knowledge in the use of Excel spreadsheets

C.    Language Requirement

• Fluency in both English and Myanmar/Burmese languages is required (written and oral expression)

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Work-life harmonization 

We value our people and recognize the importance of balancing professional and personal demands. UNOPS has a progressive policy on work-life harmonization and offers flexible working options. This applies to UNOPS personnel on all contract types across the globe

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.