Project Assistant

General Services Section (GSS) has been playing an important supporting role to ensure that UNMISS meets its mandate by providing Camp Support Services such as indoor and outdoor cleaning, gardening, fumigation and pest control, and garbage removal among the camps spread across the country. UNOPS, through project service delivery and supply chain management, and agreed standards and best practices can ensure UNMISS succeeds in delivering these services in critical areas where it is currently organizationally constrained.  With a strategic HR configuration, and with the expertise, experience and aligned core values, UNOPS is best placed to be the ideal UNMISS partner for these services.

The overall impact of this project is an indirect contribution to UNMISS’ improved productivity and mission performance by helping to enhance personnel wellbeing. The project will achieve this by providing some of the minimum hygiene factors needed for personnel to perform and produce results, and maintain an appropriate quality of life on mission. These hygiene factors include clean accommodation, ablutions and offices, well-maintained campgrounds, gardens and immediate surrounds free of pests, including malaria-bearing mosquitoes, with clean bedding, and effective solid and sewage waste disposal. Not ensuring these minimum hygiene factors jeopardizes personnel wellbeing and ultimately the performance of the mission.

The Project Assistant, who, under the overall supervision of the Project Manager, shall report directly to the Project Support Officer, is responsible for performing the following duties and responsibilities;

• Assist in preparation of periodic accounting records by recording receipts and disbursements (ledgers, cashbooks, vouchers, etc) and reconciling data for recurring or special reports.
• When authorized, make disbursements from Petty Cash and/or Operational Advance Accounts; maintain records of these disbursements and balances accounts as required.
• Maintain financial records for project or other office accounts for which responsibility is assigned. Records receipts and payments, assures accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations.
• Assist in calculation and payment of salaries, allowances and travel claims.
• Organize movements of project staff and goods to the project sites; prepare of Travel Authorizations, Movement of Personnel and Cargo Movement Request.
• Assist project staff on renewal of visa, travel permits and police registration.
• Assist in managing the project allocated vehicles and other assets with timely repair and maintenance, maximizing operational efficiencies to the project implementation.
• Whenever required, raise requisitions in oneUNOPS for the project support procurement and purchasing requirements for the Project Manager’s approval.
• Assist in maintenance of Property, Plant and Equipment register and operational data bases.
• Organize stationeries and other consumables for the project team day to day operations.
• Assist in scanning, copying of documents and maintaining proper filing system and document archives.
• Perform other duties to support the project team as required.

Monitoring and Progress Controls

• Day to day administrative support provided to the project team.
• Satisfactory performance on daily basis.

Final Product

• Requested tasks are delivered in a timely and efficient manner and according to UNOPS procedures to meet project requirements.
• Accurate, well organized and complete information and records.
• Client satisfaction based on feedback and performance indicators.

Education

• Secondary School Education required;
• A higher qualification such as Bachelors degree, is a distinct advantage and may be accepted in lieu of applicable years of experience

Work Experience

•  Minimum 5 years of progressively responsible for project administration or programme experience;
• Experience working in financial reporting, operational transactions and will be an added advantage;
• Knowledge of ERP (Peoplesoft/oneUNOPS) systems is desired.

• Minimum 1 Year of experience in skills in project management, record management and support services are required.

• Fluency in written and oral English language  required;
• Knowledge of Arabic language desirable.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type: Local Individual Contractor Agreement
Contract level: LICA-5
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.