The Project Manager is responsible for all aspects of the Project life
cycle, the delivery of the required outputs, development and implementation of
the Project’s governance framework, development and delivery of plans, monitoring
of progress, preparation of reports, contribution to stakeholder engagement, but
also day-to-day management of the Project. She/he is expected to contribute
strongly to the Project’s overall performance and fulfilment of objectives. The
Project Manager will report to the UNOPS office in Serbia.
In particular, the Project Manager must have a
thorough understanding of the Project
Document and Legal Agreement, terms, conditions, and respective roles and
responsibilities of the partners/stakeholders to ensure the Project’s products are capable
of meeting the business case. The success of the Project will be based on the Success Criteria of UNOPS
engagements which are linked to the below responsibilities:
Stakeholder Engagement:
- Establish
strong working relationship with the donor, line ministries of the Government
of the former Yugoslav Republic of Macedonia, national-level institutions, beneficiary
local governments and other key stakeholders
- Ensure
stakeholders are aware of the Project activities, progress, exceptions and
are in position to accept handover of products
- Advise
the Programme Manager
and the
Programme Steering Committee on issues that may impact the
achievement of outcomes (including issues of sustainability and post Project requirements)
- Manage
communications and visibility aspects of the Project, ensuring that the
stakeholders and beneficiaries are aware of the Project activities, results and
impact
Delivery and Performance:
- Develop
and maintain Project plans and ensure their implementation
- Manage
preparation of the required products, taking responsibility for the overall
progress and use of resources and initiating corrective actions where necessary
- Allocate
the work packages to the personnel and authorise start, quality and end of work
packages
- Identify
and manage risks so that maximum benefit to the client and stakeholders is achieved
- Advise
the Programme Manager and the Programme Steering Committee of any deviations
from the plans
- Manage
and review quality of implemented activities and ensure products are accepted
- Ensure
performance of service providers is monitored and evaluated
- Embed
sustainability dimensions including social and gender inclusion, environmental
and economic aspects into the Project life cycle
- Ensure
good governance and gender equality principles and practices are incorporated
into the activities where applicable, in accordance with the Project’s
objectives and methodology
Procedures:
- Ensure
respect of the UNOPS Project Management requirements and ensure that all organisational
policies are complied with (Organizational Directives and Administrative Instructions)
- Prepare/adapt
the following plans for approval by the Programme Steering Committee: I.
Project Initiation Documentation; II. Stage/Exception Plans and relevant
Product Descriptions
- Prepare
the following reports:
i.
Inception Report
ii.
Quarterly Reports
iii.
Annual Report
iv.
Final Narrative Report
v.
Operational Closure Checklist
vi.
Handover Report
- Ensure maintenance of the
following: i.e. oneUNOPS document repository; ii. Procurement, Human Resources
and Finance files as required by those practices as per the Organizational Directive
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- Work
with the Programme and Operations Team to ensure that all expenditures comply
with UNOPS Financial Rules and Regulations (FRR)
- Manage
budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time
- Understand
and manage UNOPS overheads, allocable charges, and related corporate charges as
they apply to the Project
- Understand
the unique structure of the UN and budget appropriately for personnel
- Ensure
respect of the UNOPS configuration management requirements
- Contribute
to high visibility of the Project, while in particular ensuring visibility of
the donor’s funding contribution
Knowledge Management:
- Participate
in the UNOPS’ Communities of Practice
- Actively
interact with other project/programme managers, the Project Management Office
and the project management community to share case studies, lessons learned and
best practices on the Knowledge System
- Provide
feedback to the Practice Leads on policy, supporting guidance with an aim
towards continuous improvement of UNOPS policies
- Complete
lessons learned as per the reporting format
- Incorporate
lessons learned from others as per the planning format
Personnel Management:
- Lead
and motivate the core Project team and other Project personnel
- Ensure
that behavioural expectations of team members are established
- Ensure
that performance reviews are conducted following the organisational deadlines
- Identify
outstanding personnel capable of taking on more responsibility and bring them
to the attention of the management with recommendations for future career
development
- Have
a thorough understanding of UNOPS’ personnel contract modalities
- Promote
learning and development opportunities for the Project team
Core Values:
- Understand
and respect UNOPS sustainability principles
i.
Look for ways to embed UNOPS sustainability principles in
day to day project management
ii.
Seek opportunities to champion gender equality at work
place
iii.
Champion and communicate the Project’s sustainability
aspects with the key stakeholders
- Understand
and respect national ownership and capacity building
i.
Understand the principles of the Paris Declaration on aid
effectiveness and mainstream them into the Project plans
ii.
Seek opportunities to recruit qualified local personnel
iii.
Look for ways to build capacity of local counterparts
- Partnerships
and Coordination
i.
Understand the UN Development Assistance Framework (UNDAF)
and UNOPS, the Project’s place in the UN system
ii.
Strive to build strong partnerships and effective
coordination among relevant Project actors (e.g. United Nations,
governments, and non-governmental organisations or other relevant partners)
- Accountability
for the results and the use of resources
iv.
The Project management processes are designed to
deliver maximum accountability, transparency and results. If a Project or processes are not
in line with this, it is the responsibility of the Project Manager to raise the
issue to the supervisor
v.
Contribute to innovation and the adaptation of the best
practice standards of sustainability and quality.
Perform other duties as
may be reasonably required and in line with the incumbent’s scope of services
above.
At the request of the Programme Manager, as may be
reasonably required, provide support to the RSOC activities in line with the
scope of services above in order to further the common objectives of the RSOC
and its donors.