Under the guidance and direct supervision of
the functional supervisor who repor...
Under the guidance and direct supervision of
the functional supervisor who reports to the Head of Procurement Unit, the Procurement Analyst is responsible for
effective delivery and implementation of strategic and effective procurement
services, for a select group of technically complex goods, services and works, within the specific
geographical area and/or project.
These services reflect best
practices in international public procurement, compliance with UNOPS Financial
Rules and Regulations and procurement policy, rules, regulations and procedure,
ensuring appropriate risk management and obtaining the best value for money.
He/she analyzes and interprets the respective rules and regulations
and provides solutions to a wide spectrum of complex issues related to
procurement. The Procurement Analyst promotes a
collaborative, client-focused, quality and results-oriented approach in the
Business Unit.
The Procurement Analyst works in close collaboration with the
Operations, Programme and project teams in the relevant geographical area or
business unit, UNOPS HQs colleagues and Government officials, to successfully
deliver procurement services.
Functional
Responsibilities
- Implementation of transactional
procurement
- Management of procurement processes
- Implementation of sourcing strategy and
e-procurement tools
- Team Management
- Facilitation
of knowledge building and knowledge sharing
1.In
close cooperation with the Project Managers, under the guidance of Head of
Procurement Unit, and reporting to the management on central issues related to
procurement activities, implements operational strategies and manages
procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following
results:
- Full compliance of assigned procurement
activities with UNOPS rules, regulations, policies and strategies; internal
controls and client orientation.
- Implementation of the different steps of the
procurement processes, including Pre-Purchasing:
Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation;
Review and Award; Post Purchasing: Contract finalization and issuance;
Logistics; and Contract Management.
- Implementation of strategic procurement for
projects assigned in the Business Unit.
- Research undertaken, and data provided for
Business Unit’s supply market intelligence and analysis.
2. Manages
and guides procurement processes for a select group of technically
complex goods, services within a given geographical area and/or Business Unit, focusing on achievement of the
following results:
- Sustainability embedded along the procurement
process.
- Timely and duly prepared procurement plans for
projects and monitoring of their implementation.
- Establishment of Long Term Agreements (LTAs)
and/or service contracts and other instruments, when necessary, either through
standard or emergency procurement procedures in compliance with the Procurement
Policy.
- Implementation of proper monitoring and control
of procurement processes including organization of RFQ, ITB or RFP, receipt of
quotations, bids or proposals, their evaluation, negotiation of certain
conditions of contracts in full compliance with UNOPS rules and regulation.
- Awards recommended based on UNOPS procurement rules
and procedures.
- Management of procurement contract, analysis of contract
performance against agreed benchmarks and pre-established reporting mechanisms.
- Advice, remedial actions, or solutions to
Programme Managers on procurement issues related to the procurement process and
project cycle.
3.Implements sourcing strategy and
e-procurement tools focusing on achievement of the following results:
- Development and management of the rosters of
suppliers.
- Utilization of-sourcing module in accordance
with UNOPS PG’ goals and standards in this area.
4.Team
Management
- Facilitate the engagement and provision of high
quality results and services of the team supervised through effective work
planning, performance management, coaching, and promotion of learning and
development.
- Provide oversight, ensuring compliance by team
members with existing policies and best practices.
5.Knowledge Building and Knowledge Sharing
- Organize, facilitate and/or deliver training and
learning initiatives for Business Unit personnel on Procurement-related topics.
- Contribute to Procurement knowledge networks and
communities of practice by providing collaborative synthesis of lessons learnt
and dissemination of best practices in procurement.
- Collect feedback, ideas, and internal knowledge
about processes and best practices and utilize productively.
6. Performs other duties as assigned by
supervisor.