Under the
overall responsibility of UNOPS Head of Programme, and direct supervision of
the Project Manager, the expert will be responsible of the following activities:
1)
Development of the IsDB’s Business
Procedures
The objective is to review and finalize the draft BP
document developed by the IsDB with an objective to ensure that the BPs are
clear, complete, coherent, and consistent with the new adopted business model,
organizational alignment, mandates and responsibilities of the different
business units to enhance the efficiency and effectiveness of Operations Business.
The scope of this component is to undertake the following activities to update existing
or develop new BPs as follows:
a) Review, assess,
classify and benchmark the Bank’s existing Operations Policies and Business
Processes:
Review
the existing BPs to assess and identify gaps and needs for changes in the BPs,
in addition to benchmarking them with those of other MDBs to introduce best
practices for improvement in their implementation. The expert will:
i)
share the analysis of the review and assessment of the BP,
ii)
confirm the gaps identified in review and assessment
process, and
iii)
provide recommendations on how to make BPs more efficient
and effective;
b) Finalize the draft
BP Documents: Based on the review and assessment and feedback, the expert shall:
i)
prepare the index of changes in the BPs;
ii)
finalize the BPs after endorsement of the draft documents
by the IsDB Management;
2)
Development of the IsDB’s Project
Management Guidelines
The objective is to develop guidelines that enhance
efficiency and effectiveness of the Bank’s operations as well as to support
quality assurance, and to establish a road map with an optimal approach to
their introduction and implementation. The scope this component is divided into
two phases :
a)
Phase one: to undertake a desk study of modern project
management techniques, covering the
following aspects:
i) Benchmark study
among the MDBs to provide a concise overview over project management
techniques
being used by other sister institutions;
ii) Literature review
on project management and synthesize the wide range of approaches in an
overview that can be used and to recommend the techniques that are most
relevant for IsDB
operations team leaders;
b)
Phase two: based on the above, establish an action plan for
the development of the guideline in a
participatory manner, involving
stakeholders including global practices, regional hubs and other
relevant
departments of the IsDB through the following activities:
i) Prepare and
facilitate workshops/ discussion sessions to specify requirements and
specifications
of the project management guidelines and success criteria for
its development, introduction and
implementation;
ii) Synthesize the
output and feedback from the workshop/ discussion sessions participants with
recommendations for development of tools and templates to be used by the
guideline users;
iii) Draft an Inception
Report of the assignment, including a preliminary outline of an action plan for
the development of the guidelines and a road map for their introduction and
implementation. The
Inception report should also outline how the development of
Guidelines could be integrated with
the development of a Quality Assurance
System
iv) Develop the Project
Management Guidelines with tools and templates and road map for rolling
out;
v) Prepare training
modules for the roll out team for training of the IsDB staff on introduction of
the
guidelines;
vi) Submission of final
documents that includes all aspects elaborated above, as follows:
- Detailed Guidelines for Project Management (Designed
e-document) and concise version of Guidelines for printing and publication
- A detailed rollout plan for introduction and implementation
of the guidelines
- Training Module for the roll out team including
presentation material and case studies for training sessions
- Working Papers from workshops actively engaging the
operations team leaders and other relevant stakeholders to support change
management
The
expert will work under the guidance of the IsDB OQR
Division. The deliverables
will be developed based on consultations with all relevant internal
stakeholders and will be in line with IsDB’s new organizational structure,
Business model and the Delegation of Authority (DoA).