National Project Support Analyst

Under the overall oversight of the Head of Programmes, and reporting directly to the assigned Project Manager(s), the National Project Support Analyst will support the Project Manager(s) with duties and responsibilities covering the following disciplines:

1. Project Implementation
2. Financial and procurement management
3. Project Monitoring and Reporting
4. Coordination and liaison
5. Knowledge management and innovation
6. Operational and logistical support

Project implementation

• Support the Project Manager in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress;
• Monitor financials and advise the Project Manager accordingly;
• Track expenditure and take relevant action when required to revise budgets (realignment and amendment);
• Monitor and record best practices and innovative approaches within UNOPS FR&R; identify and show alternative options according to activity needs;
• In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable;
• Facilitate information flows and overseeing change controls, risk registers and issue management; document and feedback learned and best practices;
• Supporting the project planning process;
• Supports the monitoring and management of work packages within the project as and when required;
• Assist the Project Manager in monitoring of the project quality indicators and undertaking monthly assurance tasks on behalf of the Project Manager

Financial and procurement management

• Maintain all supporting project financial documents for audit and review processes;
• Ensure accurate data entry into UNOPS ERP (Enterprise Resource Planning) system;
• Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan;
• Process direct payments and advance requests and prepare project budget revisions;
• Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements;
• Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met;
• Alert the Project Manager or any financial shortfalls and over-expenditures;
• Propose budget revision and initiate corrective action when necessary;
• Coordinate vendor communications, meetings, and reports as necessary.
• Ensure conformity of project disbursement requests with procedures, work plans, and availability of resources for expenditure;

Project Monitoring and Reporting

• Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents;
• Maintain records of project files and other supporting documents;
• Maintain the following records: Quality Register, Configuration Item Records and all other registers/logs delegated by the Project Manager;
• Support the Project Manager in maintaining the following:

1. Project Document Archive,
2. Procurement, HR and Finance files as required by Organizational Directive (OD) 12.

• Manage the compilation, consolidation and analysis of relevant data of the mission;
• Assist the Project Manager in the preparation of project completion reports and ensure compliance with contractual obligations.

Coordination and Liaison

• Supports the monitoring and administration of contract management (HR, Service Contracts, rental agreements etc.) for Project operations;
• Proactively coordinate/liaise with support units on all administrative matters related to contract management;
• Liaise with the Programme Management Office (PMO) Team Members to complete project assurance related tasks.

Knowledge management and innovation

• Support the compilation of lessons learned as per defined reporting format;
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building;
• Contribute to expertise in tools and techniques.

Operational and Logistics Support

• Review input of financial information, expenditures etc. in oneUNOPS;
• Support development and maintenance of oneUNOPS based management information systems to ensure real time tracking and asset management under the project activities;
• Liaise with the Finance Unit to process and monitor all payment requests within the Project
• Assist the Project Manager in monitoring all HR requirements and related activities under the Project;
• Supports the preparation of Terms of Reference (ToR) for required inputs in the projects (staff, individual and institutional consultancy services, procurement of goods and services, organization of training, seminars, etc.), with expert and/or client support as required;
• Supports the organization of induction briefings to newly recruited staff and render support to consultants in the course of their assignment;
• Support and review submissions for Contracts, Purchase orders, Waivers and related documents prior to final approval;
• In accordance with UN and UNOPS Security Policies, manage travel for all personnel in the Project Team;
• Contribute to organizing project and stakeholder meetings as and when necessary, and maintain records of these meetings;
• Maintain records of project files and reports according to UNOPS document management guidelines;
• Supports the preparation of budget forecast and periodic financial reports as requested;
• Review weekly Activity reports and quarterly financial reports with respect to outputs based on work plans and budget forecasts;
• Liaise with finance and logistics/procurement units in tracking commitments and disbursements;
• Identify operational, administrative, financial and other bottlenecks that may impede project delivery; recommend solutions and take appropriate remedial action;
• Upon instruction of project manager, undertake field missions as required
• Establish and monitor an internal control system for all administrative actions;

• Bachelor’s Degree in Business Administration, Marketing, Logistics, Emergency Management, International Relations, Economics, Accounting, and Finance or related field is a requirement.

• Applicants with a relevant Diploma Certificates with four (4) years of relevant working experience may also be considered.

• Applicants with a relevant Secondary School certification with six (6) years of relevant working experience may as well be considered.

• Prince 2 Foundation Certification, or similar certification will be an advantage.

• A minimum of two (2) years relevant and progressive professional experience, specifically in the field of Project Management and Operations Management with focus on monitoring, reporting, development and coordination;

• Experience in development projects, donors, and operations management is added advantage.

• Experience supporting stakeholder engagement and event organizing is an asset

• Knowledge of UN rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations is an added advantage;

• Fluency in written and spoken English is required.
• Knowledge of another UNOPS official language is an added advantage

• Attention to Detail
• Planning and organization skills
• Teamwork
• Strong analytical and problem solving skills
• Ability to work independently with limited supervision
• Eager to learn and grow professionally
• Computer Literate with ICT acumen

Contract type: Local Individual Contract Agreement (LICA)

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.