Finance Associate

Job categories Finance

Vacancy code VA/2018/B5511/17036

Department/office AR, EAPMCO, China

Duty station Beijing, China

Contract type Local ICA Support

Contract level LICA-7

Duration Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance

Application period 21-Dec-2018 to 04-Jan-2019

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

This vacancy is closed.

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Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to organizational needs and structure:

UNOPS China project center is providing advisory services to the local government of China. Under the direct supervision of the Country director, the Finance Associate/Officer works in close collaboration with the operations, programme and project teams in the CO to resolve complex financial management and operational-related issues and information delivery.

* As this is a local position, only candidates who are nationals of China or in possession of a valid residence permit are eligible to apply.

Functional Responsibilities

Administration and implementation of operational and financial management strate...

Administration and implementation of operational and financial management strategies
Administration of budgets and effective cost recovery
Accounting and administrative support
CO cash management

1. Administration and implementation of operational and financial management strategies

Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
Implementation of cost sharing agreements, elaboration of conditions of contributions within the CO resource mobilization efforts.

Implementation of cost saving and reduction strategies in consultations with office management.

2. Administration of budgets and effective cost recovery

Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

Preparation and modifications of budgets for UNOPS projects, follow up with HQs on authorized spending limits) for projects.
Establishment of criteria for pro-ration of Agencies contributions to the common services account, preparation and modifications of the common services budget and follow up on timely recovery of payments.
Implementation of the control mechanism for d projects through monitoring budgets preparation and modifications, budgetary status, maintenance of the General Ledger.
Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.

Timely preparation of cost-recovery bills in Enterprise System for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.

3. Accounting and administrative support

Provides accounting and administrative support focusing on achievement of the following results:

Proper control of the supporting documents for payments, review of financial reports for projects.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise System; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed.
Coordination and review of accounts closure
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
Maintenance of the Accounts Receivables for UNOPS projects and follow up with partners on contributions.
Timely VAT reimbursements.
Proper receipting of goods and services and establishment of accruals

4. CO cash management

Ensures proper cash management functioning focusing on achievement of the following results:

Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
Daily review of zero-balance account bank statements in Enterprise System to monitor imprest level; identification and recording of contributions.
Alternate to Finance Analyst (or Operations Manager) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Head of Office.
Timely and accurate preparation of bank reconciliations.
Selecting bank transfers and deals for approval and settlements.
Performing Pay cycle manager role in Enterprise System.
Timely preparation of monthly cash flow forecast for use by Operations Manager/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements.
Alternate as cashier for cash disbursements made on site.

Impact of Results

The effective and successful achievement of results by the Finance Associate/Officer directly impacts the efficient and effective management of financial resources in projects and programmes, demonstrating

UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: First University Degree in Finance, Accounting, Business A...

Contract type, level and duration

Contract type: Local ICA Support Contract level: LICA-7 Contract dur...

Additional Considerations

Please note that the closing date is midnight Copenhagen time Applications ...

This vacancy is closed.

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APPLICATION TIPS

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TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.