Purpose and Scope of Assignment
§ Collect and review the approved
travel plans of all staff and consultants for projects under the Geneva Office,
ensuring their timely submission.
§ Provide information to staff, consultants and meeting
participants on the most direct and economical route, and book itineraries in
line with UNOPS Operational Instruction (OIs).
§ Calculate airfare for staff,
consultants, meeting participants, and other official travellers and apply UN negotiated fares and other travel related service
providers and websites, using AMADEUS for direct reservations.
§ Receive and review Travel
Authorizations (TA). As
required, verify invoices from service providers and follow through with UNOPS
Portfolio teams on payments;
§ Ensure that UN Trip Security Clearances and FAMPI insurance
coverage are requested for all trips at time of Travel Authorization approval for staff/ICA holders (through
TRIP system), but also for consultants, meeting participants, and other
official travellers.;
§ Ensure visa applications are complete and follow up with
service provider (CIBT) for processing and return of the visa / UNLP.
§ Ensure that all travellers are well-informed of any changes
to their travels (airline schedule changes)
§ Arrange and make hotel reservations for staff, visiting
officials, consultants, and other travellers, as instructed;
§ Arrange for airport pick-up and drop off for new staff, visiting
officials, consultants, and other travellers, as instructed.
§ Maintain an accurate and complete filing system for all
travel arrangements in line
with internal policy and procedures;
§ Make sure that AirPlus monthly statement is settled by
Finance Unit on timely basis to avoid delayed payment penalties.
§ Perform other related duties as
required.