Summary of key functions: Under the direction of the Operations Centre Director ...
Summary of key functions: Under the direction of the Operations Centre Director and
Representative and direct supervision of the Head of Programme, the Team Leader
(TL) for Trans-Hindukush Road Connectivity Project (THRCP) will be ultimately responsible for the overall
success of the program. The TL will
provide overall program management and leadership to ensure that the road
rehabilitation is implemented effectively to achieve the Government’s goal of
promoting stability and security in Afghanistan. The TL will liaise with the National Coordination
Unit (NCU) to review and plan program activities and to report on technical and
financial progress. The TL will manage
program staff, lead the mobilization of additional resources on behalf of UNOPS
and support the Project Implementation Units (PIUs) and NCU in their resource
mobilization activities, and provide quality assurance for road rehabilitation,
capacity building, and community outreach activities to ensure that the desired
program results are achieved on time and on budget, and contribute to the
Government of Afghanistan’s social, economic and environmental aims as
expressed in the Afghanistan National Development Strategy (ANDS). The TL will ensure that World Bank financial
and other resources are used appropriately and effectively.
Specific
Responsibilities
The Team
Leader will be responsible for, but not limited to, the following functions and
responsibilities:
Programme
Management and Coordination:
- Determines
programme resource requirements in conjunction with the AFOC Head of Programme,
other Managers and the Programme Management Office;
- Defines
the programme’s governance framework (resource management, monitoring and
control, quality and risk management, stakeholder engagement and benefits
management);
- Maintains
overall integrity and coherence of the programme, and develops and maintains
the programme environment to support each individual project within it.
- Handles
the day-to-day management of the programme and oversees the delivery of all
projects in the programme, monitoring delivery in terms of quality, costs and
time;
- Ensures
that the delivery of new outputs or services from the projects meets the
programme’s requirements;
- Ensures
that security considerations are assessed and implicated in programme
conception.
- Mentors
and assists the project managers in planning, execution and delivery of projects,
ensuring that best practice project management processes are incorporated;
- Ensures
maximum efficiency in the allocation of resources and skills within the
programme;
- Works
closely with the project managers to identify potential project-cost overruns,
time delays or quality deficiencies, and implements actions for rectification;
- Analyses
project results, and interprets these results into recommendations for the Head
of Programme to assist him/her in the development of UNOPS as the service
Provider of Choice in Afghanistan;
- Ensures
that clear communication and good relationships are developed and maintained
within the programme, with internal support units (Human Resources,
Procurement, Logistics, etc.) and with external parties such as donors, the Government,
etc.;
- Plans,
develops, coordinates, communicates and directs the internal policies and
procedures of the Programme Section;
- Effectively
and efficiently delegates responsibility and authority to subordinate staff for
the delivery of agreed outputs while ensuring accountability;
- Provides
timely and accurate project tracking, analysis of outputs, and reporting;
- Develops
and drives a culture of excellence, continuous improvement and performance
optimization across all projects in the programme;
- Establishes
performance objectives with appropriate measures for project managers and other
programme staff;
- Initiates
activities and other management interventions wherever gaps in the programme
are identified or issues arise.
Fiscal
Responsibilities:
- Has
responsibility for programme budgeting and resource planning;
- Implements
UNOPS pricing strategies, with a disciplined approach to business case
development and pricing models which balances revenues and capacity
development, within the mandate and spirit of the United Nations;
- Prepares
and submits for approval, revenue and expenditure forecasts based on
established financial goals;
- Supports
the Head of Programme in the development of the business model for AFOC in Afghanistan
assessing costs and revenue streams as well as margins.
Business
& Corporate Development:
- Develops
current and future growth plans for the programme (1 – 3 years), ensuring that
those plans conform to UNOPS overall strategic plans;
- Supports
and provides inputs to the Head of Programme in developing business
opportunities in preparing and delivering complex proposals and partnerships;
- Ensures
subordinate programme staff with the relevant authority are properly trained in
proposal development and presentation;
- Identifies
and develops potential new business and customer opportunities;
- Develops
and maintains close working relationships with Donors, the Government and other
clients.
Technical
Functions:
- Plans,
develops, implements and maintains appropriate standards, best practices and
procedures in the programme;
- Researches,
identifies and introduces appropriate new technologies for the execution of
projects across the programme.
Human
Resource Responsibilities:
- Assumes
responsibility for all staffing issues as required by the demands of the various
projects in the AFOC programme including adherence to UNOPS security
regulations and guidelines;
- Conducts
Staff Performance Reviews of project staff and other staff on the programme in
accordance with UNOPS HR Policies, and initiates appropriate responses;
- In
conjunction with the Project Managers and the HR Unit, identifies, recruits and
maintains appropriate project staffing capacities for the programme;
- Encourages
and develops the technical and project management skills and attitudes of the
programme’s personnel.
Communication
Functions:
- Reports
to the Head of Programme with regard to all matters concerning the delivery of
projects in the AFOC programme including security matters;
- Works
closely with other departments to continuously improve interface processes;
- Directs
the preparation and updating of information materials used for external
dissemination of UNOPS Afghanistan activities and capacities.
Other
Duties and Responsibilities:
- The
incumbent is also responsible to abide by security policies, administrative
instructions, plans and procedures of the UN Security Management System and
that of UNOPS;
- Carries
out any other duties as specified by the Head of Programme.
Monitoring and Project Controls
- Puts
in place and continuously implements solid reporting mechanisms in the
programme on a regular basis against set targets and indicators.
- Provides
reports to the Head of Programme, Donors and other stakeholders on the AFOC
project portfolio as required.
- Maintains
a systematic filing system of all programme and support documents with off-site
backup for continuity security and in line with audit requirements specific to
project agreements.
- Ensures
that the UNOPS Project Management Manual (PMM) Requirements are fully
integrated into the program at all levels and that OneUNOPS Projects and ERP
are fully updated and complete at all times.
Final
Product
The programme and its projects are delivered to
the satisfaction of AFOC senior management, clients, donors and stakeholders,
in compliance with UNOPS procedures and requirements.