Purpose and Scope of Assignment
The Project Manager
is responsible to
produce/read the project
initiation documents (PID),
Legal Agreement and have a thorough
understanding of the
terms, conditions, and
the respective roles and responsibilities of
the partners/stakeholders to
ensure the project(s)
products are capable
of meeting the business
cases for both
UNOPS and the
client. Success of
the Project(s) and
hence Project Manager will
be based on
the Success Criteria of UNOPS
engagements which are linked to the below responsibilities. The dues and responsibilities of the Project
Manager Level 3 are similar to that of
the Project Manager
Level 4, with
the difference in
grades being determined
by the project(s) level,
complexity and level of
responsibility of the specific position. A Project Manager at this level would
normally be responsible for one or more UNOPS Level 3 project. A Project Manager at this level
would likely be
expected to manage
one or more
complex and risky
projects. The project(s) would
rely on a
number of external
suppliers for its
successful delivery and
would be working with
firm deadlines. The
project manager is
responsible for all
aspects of the
project life cycle. S/he must be able to apply, independently the below
dues and responsibilities of the project success criteria:
Stakeholder
Management:
● Establish solid working relationship
with the Project Governance structures, clients and key
stakeholders
● Manage communications and ensure stakeholders are aware of project activities, progress,
exceptions and are in a position to accept handover products
● Advise the client on issues
that may impact
the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
● Manage the information flows between the Project Board/OC Director and the project(s)
Delivery and Performance:
● Develop and maintain project plans
● Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
● Embed sustainability dimensions including social
and gender inclusion, environmental and
economic aspects into project life cycle.
● Manage the production of the required products,
taking responsibility for overall progress and
use of resources and initiating corrective ac
on where necessary
● Liaise with any external suppliers or account managers
● Authorize Work Packages
● Advise the Project Board of any deviations from the plan
● Identify and manage risks so that maximum benefit to client and stakeholders is achieved
● Manage and review product quality and ensure products
are accepted
● Monitor and evaluate performance of service providers
● Identify and report
potential business opportunities for UNOPS to supervisor
● Identify and report
threats to UNOPS internal business
case to supervisor
Procedures:
● Follow the Project Management Cycle Instructions
and ensure that all organizational policy
is complied with (Organizational
Directives and Administrative Instructions)
● Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation
Documentation; II. Stage/Exception Plans and relevant Product Descriptions
● Prepare the following reports:
i. Highlight Reports
ii.
End Stage Reports
iii.
Operational
Closure Checklist
iv. End Project Report
v. Handover Report
● Maintain the following: i. Project Document Archive; ii. Procurement, HR and Finance
files as required by those practices as per OD12.
● Ensure that all expenditure comply with UNOPS Financial Rules
and Regulations
(FRR).
● Manage budgets, cash
flow and obligations
to ensure
that deliverables are
met and payments to contractors and personnel are received on me.
● Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
● Understand the unique structures of the UN and budget appropriately for personnel
● Manage and remain accountable for expenditures against the budget (based
on accurate
financial reports)
● Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request
others to carry out the relevant
commitments and disbursements.
Knowledge Management:
● Participate in the relevant Communities of Practice
● Actively interact with other
PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
● Provide
feedback to Practice Leads on policy, supporting guidance with an aim towards
continuous
improvement of UNOPS policies
● Complete lessons
learned as per reporting format
● Incorporate lessons learned
from others as per planning
format
Personnel Management:
● Lead and motivate the project management team
● Ensure that behavioural expectations
of team members are established
● Ensure that performance
reviews are conducted
● Identify outstanding staff and bring them to the attention of the OC Director
● Have a thorough understanding
of UNOPS personnel contract modalities (including ICA and Staff)
● Select, recruit
and train team as required by project plans
● Perform the Technical Team Leader
role, unless appointed to another person(s)
● Perform Project Support role, unless
appointed to another
person or corporate/programme function
● Ensure safety and security
for all personnel and comply with UNDSS standards
Core Values and Principles:
● Understand and respect UNOPS sustainability principles
I. Look for ways to embed UNOPS sustainability principles in day to day project
management
II.
Seek opportunities to champion gender equality
at work place
III.
Champion and communicate project’s sustainability aspects with key stakeholders
● Understand and Respect National ownership and capacity
i. Understand the principles of the Paris Declaration on aid effectiveness and
mainstream them into the project plans
ii.
Seek opportunities to recruit
qualified local staff
iii.
Look for ways to build capacity of local counterparts
● Partnerships and Coordination
i. Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place
in the UN system
ii. Strive to build
strong partnerships and effective coordination among relevant project
actors (e.g. United Nations,
governments, and non-governmental organizations or other
relevant partners
● Accountability for results and the use of resources
i. The project management processes
are designed to deliver maximum accountability,
transparency and results.
If a project or processes
is not in line with this, it is the
responsibility of the PM to raise the issue to a supervisor
● Excellence
i. Contribute to innovation and the adaptation of best practice standards of
sustainability and quality.
Additional Requirements:
The Project Manager will be responsible for the following activities:
✔ Provide technical expertise on strategic urban
planning for sustainable and inclusive development working closely
with the project team
Urban Planning
✔
Lead and coordinate the development of an Urban Master Plan for the Greater Banjul
Area
✔
Lead and coordinate the development a corresponding 5 year investment plan
✔ Responsible for the performance
management of the master plan consulting firm including
effective contract management and administration
Institutional Capacity
Building
✔ Development and implementation of a technical assistance needs assessment and action
plan
✔
Coordinate the implementation and the performance management of the Technical Assistance Action Plan
✔ ICT and Office equipment requirements assessed, procured and handed
over to partners
✔ Successful organization of a study tour to Senegal for bench marking
✔ Successful organization of Prince
2© training certification of project partners
3. Monitoring and Progress Controls
✔
Efficient and effective performance
management of the master plan consulting firm
✔ Effective, timely
and comprehensive project implementation plans
✔ Project Board acceptance and Stakeholder adoption of the master plan
✔ 5 year investment plan developed and accepted by the Project Board
✔ Development and implementation of a technical assistance needs assessment and implementation plan
✔ Successful organization of a study tour to Senegal for bench-marking
✔ Activation and implementation of the project governance
structure
✔ Successful organization of Prince
2© training certification of project partners
✔ ICT and Office equipment requirements assessed, procured and handed
over to partners
General:
Ensure that the project(s)
produces the required products within the specified
tolerance of me, cost, quality,
scope, risk and benefits. The Project
Manager
is also
responsible for the project producing a result capable of achieving the benefits defined in the Business Case as well as contribute to the overall business
targets and needs.