Under the direct supervision of the CEO of the RBM Partnership to End Malaria, the Finance Manager acts as an advisor to RBM Senior Management on all aspects of financial management. This includes strategic financial resources management, within UNOPs rules and regulations. S/he leads the financial management ensuring financial integrity of the RBM Partnership’s operations, supports in the designs, implements and oversees financial management practices within RBM, and improving practices and services of RBM.
1. Systems Development:
• Actively participate in the development of a financial accounting and reporting system to facilitate and improve financial management, enhanced financial oversight and transparency, and allow for systematic analysis of expenditure against results.
• Coordinate financial systems and tools development in such a way that the information can be integrated with UNOPS financial management systems if needed.
• Develop financial reporting formats in such a way that the information is readily available to all stakeholders and can be analysed for presentation to difernet audiencies.
• Support the RBM Secretariat in the review of financial information relating to contract and grants management.
• Carry out financial monitoring and oversight for implementating partners in the field.
• Conduct and supervise compliance reviews of grant disbursements, in particular liaising with RBM colleagues to ensure quality of disbursement documentation.
• Work with RBM colleagues, UNOPS auditors or other external bodies in the conduct of special assignments.
2.Financial Management:
• Liaise with UNOPS to ensure accurate financial information is entered into the system.
• Coordinate the development of financial elements of the RBM workplan and budget.
• Suport the RBM Secretariat in the preparation of RBM reports.
• Act as the focal point on finance management matters in RBM cross-cutting activities.
• Prepare and present monthly financial reports to the CEO, including budget variance analysis and analysis of commitments aginst income using data from UNOPS systems.
• Provide financial analysis to support the CEO to make appropriate programmatic and financial decisions that will lead to the attainment of objectives set out in the RBM workplan and budget.
• Proper management and accounting for contributions to ensure that funds due to UNOPS are properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation.
• Support in the tracking of all advances covering operational advances, petty cash, value added tax, pre-payments, advance financing etc ensuring timely reconciliation and settlement backed with complete supporting documenation.
3. Financial Reporting:
• Work with UNOPS finance to prepare quarterly financial reports for the Board and Finance Committee including budget variance analysis.
• Work with UNOPS finance team to prepare quarterly accrual reports for USAID
• Prepare monthly and quarterly cashflow forecasts as required by UNOPS.
• Provide inputs for preparation of cashflow forecast UNOPS for the USAID draw downs.Provide support to the RBM Board Finance, Risk and Audit Committee in finance, risk, and audit matters.
• Ensure financial activities, reporting and audit follow up comply with UN/UNOPS policies. Act as focal point for internal and external audits including for implementing partners.
• Coordinates the implementation and closure of audit findings and recommendations with senior management, UNOPS Geneva and implementing partners.
4. Financial Advisory Function:
• Elaboration and implementation of cost saving and reduction strategies.
• Support the CEO, Board Leadership, and Advocacy Resource Mobilization Partner Committee (ARMPC) with the development of budgets for funding proposals as directed.
• Advice to CEO on strategic financial resources management
• Implementation of the effective internal control, proper design and functioning of the financial resources management system.
• Provide oversight and ensure compliance with existing policies and best practices.
• Organize, facilitate and/or deliver training and learning initiatives for personnel on finance related topics.