UNESCO Construction project is under the implementation stage and the
project duration is 27 months (15 months project duration and 12 months Defects
Notification period).
The overall objective of the UNESCO Construction Project is to construct
the office spaces and accommodation units for UNESCO in the Four Seasons Plot
within the UNOCA compound, Kabul.
The main activities for the project are Design and Construction of 17
accommodation units of 833 Sq.m, 34 office units of 1176 Sq.m, and a parking
lot accommodating 7 armoured vehicles. The Project Board Executive will direct
the project on a quarterly basis; the Project Manager will manage it on an
ongoing basis, while Team Managers complete their planned work packages and
their deliverables. Project Board meetings will be held between UNESCO and
UNOPS when necessary to update on the progress of the work during the
implementation stage. The Project Team will be comprised of one international
Project Manager and 2 National staff members - Project Support Assistant and
Site Engineer.
AFOC is seeking the recruitment of a qualified
Project Manager (PM) to be based in Kabul. The PM is responsible for the
day-to-day operations of the project and provides services to different donors,
partners, and beneficiaries. He/she is expected to meet and exceed the
organization's performance and delivery goals.
- Purpose and Scope of
Assignment
The PM is
responsible to produce/read the project initiation documents, Legal Agreement
and have a thorough understanding of the terms, conditions, and the respective
roles and responsibilities of the partners/stakeholders to ensure the project’s
products are capable of meeting the business cases for both UNOPS and UNESCO.
The PM is responsible for all aspects of the project life cycle. S/he must be
able to apply, with delegated autonomy, the below duties and responsibilities:
- Functional
Responsibilities
- Stakeholder Management:
●
Reporting to the Head of Programme (HOP), establish
a solid working relationship with the project board (Executive, Senior Users,
and Senior Suppliers), client and key stakeholders
●
Manage communications and ensure stakeholders
are aware of project activities, progress, exceptions and are in a position to
accept handover products
●
Advise the client on issues that may impact the
achievement of their outcomes (including issues of sustainability and post
project requirements such as maintenance)
●
Manage the information flows between the Project
Board/AFOC Director and the project
- Delivery and Performance:
●
Develop and maintain project plans
●
Implement approved project plans (including the
establishment of milestones) within tolerances set by the Project Board
●
Embed sustainability dimensions including social
and gender inclusion, environmental and economic aspects into the project’s life
cycle.
●
Manage the production of the required products, taking
responsibility for overall progress and use of resources and initiating
corrective action where necessary
●
Liaise with any external suppliers or account
managers
●
Authorize Work Packages
●
Advise the Project Board, AFOC Director and HOP
of any deviations from the plan
●
Identify and manage risks so that maximum
benefit to client and stakeholders is achieved
●
Manage and review product quality and ensure
products are accepted
●
Monitor and evaluate the performance of service
providers
●
Identify and report potential business
opportunities for UNOPS to his/her supervisor
●
Identify and report threats to UNOPS internal
business case to a supervisor
- Procedures:
●
Follow the Project Management Cycle instructions
and ensure all organizational policy is complied with (Organizational
Directives and Administrative Instructions)
●
Prepare/adapt the following plans for approval
by the Project Board:
I. Project
Initiation Documentation;
II.
Stage/Exception Plans and relevant Product Descriptions
●
Prepare the following reports:
i.
Highlight Reports
ii.
End-Stage Reports
iii.
Operational Closure Checklist
iv.
End Project Report
v.
Handover Report
●
Maintain the following:
i.
Electronic Blue File;
ii.
Procurement, HR and Finance files as required.
●
Ensure all expenditures comply with UNOPS
Financial Rules and Regulations (FRR).
●
Manage budgets, cash flow and obligations to
ensure that deliverables are met and payments to contractors and personnel are received
on time.
●
Understand and manage UNOPS overheads, allocable
charges, and related corporate charges as they apply to the project.
●
Understand the unique structures of the UN and
budget appropriately for personnel.
●
Manage and remain accountable for expenditures
against the budget (based on accurate financial reports).
●
Where the PM has no delegation as a committing
officer, s/he retains these responsibilities and will monitor and
instruct/request others to carry out the relevant commitments and disbursements.
D. Knowledge Management:
●
Participate in the relevant Communities of
Practice
●
Actively interact with other PMs and the PM
community to share case studies, lessons learned, and best practices on the
Knowledge System.
●
Provide feedback to Practice Leads on policy,
supporting guidance with an aim towards continuous improvement of UNOPS
policies
●
Complete lessons learned as per reporting
format.
●
Incorporate lessons learned from others as per
planning format.
E. Personnel Management:
●
Lead and motivate the project management team.
●
Ensure that behavioral expectations of team
members are established.
●
Ensure that performance reviews are conducted.
●
Identify outstanding staff and bring them to the
attention of the AFOC Director
●
Have a thorough understanding of UNOPS personnel
contract modalities (including ICA and Staff).
●
Select, recruit and train the team as required
by the project plan.
●
Perform the Team Manager role, unless appointed
to another person(s).
●
Perform Project Support role, unless appointed
to another person or corporate/programme function.
●
Ensure safety and security for all personnel and
comply with UNDSS standards.
F. Core Values and Principles:
●
Understand and respect UNOPS sustainability
principles
I.
Look for ways to embed UNOPS sustainability
principles in day to day project management
II.
Seek opportunities to champion gender equality
at the workplace
III.
Champion and communicate the project’s
sustainability aspects with key stakeholders
●
Understand and Respect National ownership and
capacity
i.
Understand the principles of the Paris
Declaration on aid effectiveness and mainstream them into the project plans
ii.
Seek opportunities to recruit qualified local
staff
iii.
Look for ways to build the capacity of local
counterparts
●
Partnerships and Coordination: Understand the UN
Development Assistance Framework (UNDAF) and UNOPS, and the project’s place in
the UN system
i.
Strive to build strong partnerships and
effective coordination among relevant project actors
ii.
Accountability for results and the use of resources
iii.
The project management processes are designed to
deliver maximum accountability, transparency, and results. If a project or
processes is not in line with this, it is the responsibility of the PM to raise
the issue with a supervisor
●
Excellence
i.
Contribute to innovation and the adaptation of
best practice standards of sustainability and quality.
Additional Requirements
- Monitoring and Progress Controls
Ensure that the project produces the required
products within the specified tolerance of time, cost, quality, scope, risk and
benefits. The PM is also responsible for the project producing a result capable
of achieving the benefits defined in the Business Case. Contribute to the
overall business targets and needs.