The Head of the PMU will be responsible for fulfilling the key objectives of the...
The Head of the PMU will be responsible for fulfilling the key objectives of the Programme Management Unit (PMU). In addition, he/she will manage and oversee the support function of the PMU to the Ministry of Education (MoE) towards the implementation of the “School Construction Projects, the Development Policy Loan (DPL) Programme, and any other school construction project funded by the German government through KfW. The Head of PMU will lead, manage, advise and guide the PMU team and will ensure necessary support is extended to the Development Coordination Unit (DCU), and other relevant units of the MoE throughout the different phases of the project including the planning, and implementation phases, to ensure achieving the desired quality within the allocated budget(s) and timeframe(s), and effectively resolve all issues and concerns. The Head of the PMU must be able to undertake independently, the following functional/ technical tasks:
Governance, Monitoring, and Reporting (Technical Committee, Steering Committee, team management, reporting requirements, monitoring of the agreed results matrix, follow up on work plans of units relevant to SCP/ DPL)
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Review the PMU TOR and suggest amendments to the terms, tasks, staffing, and timeline of employment that need to be approved by KfW and MoE.
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Prepare a detailed annual work plan and follow up on the achievement of the PMU objectives.
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Manage the Programme Management Unit (PMU) throughout the phases of the projects including planning, budgeting, and forecasting, implementation, as well as lead and supervise the PMU team members.
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Serve as a member of the “PMU Technical Committee”.
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Provide technical assistance, advice, and guidance to the staff of respective relevant departments and management units at MoE, and find ways to increase the quality of work and productivity of staff.
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Lead on the preparation of informative periodic progress reports to H.E the Minister of Education and KfW.
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Maintain follow up with the KfW team to ensure that the “Projects’ Responsibilities Matrix” is followed and updated as necessary.
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Provide technical advice that all operations are in adherence to the KfW health & safety and environment standards and regulations.
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Provide technical advice for monitoring and controlling the actual expenses vs. the budget as well as the status of activities in conjunction with the project’s schedules.
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Monitor and track the flow of related work inside and outside MoE at the different phases of the projects.
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Identify and monitor potential risks and associated risk mitigation measures and plans.
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Provide advice to the “Coordination, Communication and Design Control Officer” and the “CRM Administrator” on the creation of a system for documentation, and monitoring the documentation process at the PMU.
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Provide with the support of PMU timely and accurate project tracking, analysis of outputs, and reporting.
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Identify any need for recruitment of short term experts (TA) where and as needed.
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Delegate responsibility and authority effectively and efficiently, and ensure accountability to subordinate PMU staff for the delivery of agreed outputs.
Knowledge Management
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Share knowledge with the PMU team and other relevant key stakeholders to ensure coordinated delivery of activities and synergies.
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Contribute to the identification and dissemination and sharing of best practices and lessons learned for PMU development planning and knowledge building.
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Support the MoE in capacity building planning and transfer of programme-related knowledge among MoE staff.
Coordination and Stakeholder Management
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Maintain effective communication* and coordination with all relevant partners and key stakeholders, including but not limited to, MoE, MoPWH, KfW, implementation consultants, contractors, suppliers, etc.
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Attend and participate in all relevant coordination meetings to address technical problems and the associated needed mitigation measures on a timely basis.
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Develop schemes with MoE, KfW and other stakeholders to conquer identified challenges/ bottlenecks in relation to process structures in MoE, in particular, all related issues of school design, needs assessment, curricula development affecting spatial requirements, construction, defects liability, handover, and facility management.
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Support to SCP component (capacity building, technical advice, review of documentation with recommendation/ feedback, drafting of documentation for MoE’s review and approval)
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Follow-up on the related works conducted by the “Management of Buildings and Projects” Unit at the planning and implementation phases, through:
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Reviewing and approving designs, assessing the variation/ change orders, approving the time schedules for the different projects, and the “Construction Handing Over” activities. As well as provide approvals, advice, and feedback where/ when necessary according to the approved projects’ responsibilities matrix.
Support Development Policy Loan (DPL) Component
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Facilitate and monitor MoE’s implementation of the Facility Management reform as outlined in the DPL Policy Matrix (agreed with the MoE)
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Provide support to the Policy Development & Implementation Advisor in the implementation of the DPL in line with the DPL Task Description in Annex 3, as needed.
Quality Control and Assurance
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Provide quality assurance on the project’s outputs to ensure it is being executed as per the standard construction methods and procedures, and that it complies with international standards and regulations.
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Develop, update, and implement standard operating procedures (SOPs) and guidance to all projects, particularly in infrastructure/school construction-related projects.
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Oversee and create functions of the PMU at the DCU to ensure sustainability.
Internal and External Communication:
Outside MoE:
Supporting the communication with the following stakeholders outside MoE:
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KfW
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MoPWH
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MoPIC
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MoF
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Consultants
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Contractors
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Suppliers of furniture and equipment
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Government entities/ authorities for approvals and regulations.
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Utility providers
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Local communities
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Donors/Implementing Agencies/International Partners
Inside MoE:
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PMU Steering Committee
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PMU Technical Committee
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Development and Coordination Unit (DCU)
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Management of Buildings and Projects
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Planning & Educational Research Department
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Management of Queen Rania Center for Education & Information Technology
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Management of Supplies and Equipping
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MOE off-center Directorates
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Financial Affairs Administration