Summary of Key Functions
- Administration
of ICA contracts, benefits and entitlements
- Implementation of HR
strategies and procedures
- Knowledge building and sharing
1.
Administration of ICA contracts, benefits and entitlements
●
Assistance in the management of Individual Contractor Agreement (ICA)
contract administration implementation, supporting accurate and timely ICA
issuance by UNOPS to its offices and that of its Partners.
●
Processing and releasing contracts in oneUNOPS based on clear
instructions.
●
Processing contractual changes in oneUNOPS or related utilities (e.g.
oneSUP) based on clear instructions.
●
Performance of SEA Clear Checks based on ICA Award information.
●
Registration and maintenance of Supplier Profiles for personnel in
oneUNOPS based on clearly established guidelines and according to banking
detail documents/forms.
●
Processing of Certification of Payments (COPs) for retainer and lump sum
ICAs based on clear instructions.
●
Enrollment of personnel and/or dependants in medical insurances based on
clear instructions.
●
Communication with colleagues on areas requiring verification,
corrections, additional information, etc. to improve quality of output and/or
account submission and increase knowledge base in the process.
●
Performance of oneUNOPS Resource-level data clean up exercises (e.g.
supervisor changes and ‘works at’ cost centre), as necessary and based on clear
instructions.
●
Preparation of non-HQ UNC application packages for internal
certification and subsequent posting to UNOG. Further facilitation of accurate
and timely document dispatch upon receipt of newly created UNC from UNOG.
●
Preparation of tax attestations upon request and in accordance with
oneUNOPS contract and payroll data.
●
Resolution of routine administrative and process problems and reference
of complex issues to either System Support or supervisor, as appropriate.
●
Maintenance of available project and personnel documents within the
oneUNOPS document manager.
2.
Supports implementation of HR strategies and procedures, focusing on
achievement of the following results:
●
Full compliance of HR processes and records with UNOPS rules,
regulations, policies and strategies.
3.
Supports knowledge building and knowledge sharing
●
Participation in HR trainings for the operations / projects personnel.
●
Contributions to knowledge networks and communities of practice.