Under the guidance and direct supervision of the Project Senior Manager, and in close coordination with the Procurement Unit Manager, with the Supply Chain Management Specialist, and with the Technical and Pharmaceutical Quality Assurance Expert, the Procurement Specialist (Contract Management) is responsible for the development and implementation of strategic and effective contract and suppliers management and administration reflecting international contract management emerging best practices, compliance with UNOPS procurement policy, rules, regulations and procedures, ensuring that all parties to the contract fully meet their respective obligations as efficiently and effectively as possible, delivering the business and operational outputs required from the contract, with appropriate risk and opportunities management and obtaining the best value for money from the acquisition of health sector goods and services.
The Procurement Specialist (Contract Management) ensures that roles, responsibilities and obligations are clearly allocated among the parties and proper systems and procedures are put in place to monitor performance and keep efforts well focused.
He/she analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to contract management. The role requires a deep understanding of contract management policy and processes and the Procurement Specialist (Contract Management) should be able to apply them to the appropriate situations and effectively deal with potential changes and disputes, in addition to responsibility for the deliverables of the work team, the incumbent’s work is focused on strategic relationship building and demand management, mainly referred to aggregation and dealing with complex organizational structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.
Maintaining the highest degree of personal and professional ethics, the Procurement Specialist (Contract Management) develop strong internal and external relationships that facilitate contract delivery, also promoting a collaborative, client-focused, quality and results-oriented approach in the Business Unit (UNOPS Mexico), forming cross-functional relationships with colleagues from multiple areas.
The Procurement Specialist (Contract Management) works in close collaboration with the programme/project colleagues in UNOPS Mexico and Latin America and with UNOPS HQ personnel, particularly with the Procurement Group (PG), as well as the Government officials, to successfully deliver procurement services.
The Procurement Specialist (Contract Management) will work in close cooperation with the Business Unit (UNOPS Mexico) and the Project Senior Manager and report to the management on central issues related to procurement & contract management activities.
S/he supervises and leads contract management personnel to deliver work results, in close cooperation with the leadership team in the “Project for Procurement of Medicines and Medical Supplies - FarmaMex”. S/he will have the following key responsibilities:
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Planning and governance (Prepare for contract management and providing oversight)
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People management (Ensure the right people are in place to carry out the contract management activities)
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Contract performance management (Ensure the service is provided in line with the contract)
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Contract administration and development
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Management of contractual and supplier risk
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Supplier relationship management and development (Improving supplier performance and capability)
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Market management (Managing the wider market issues that impact on the contract, but lie beyond the supplier)
If you are interested in more detailed information about the functional responsibilities, please download the attached Terms of Reference.