The GRPMA is responsible for supporting
and overseeing the delivery of better
pr...
The GRPMA is responsible for supporting
and overseeing the delivery of better
projects of AR business units through efficient implementation support;
improving project management capacities for strategic business development;
reinforcing the use of project management standards, tools and training; and
providing the appropriate lens to ensure all UNOPS AR projects, programmes and
other activities are gender-sensitive with appropriate considerations taken for
gender mainstreaming and parity.
The GRPMA will review all proposals submitted by business developers for the
Engagement Review process undertaken by Advisors working in the Office of the
Regional Director, providing expert comments on any related weaknesses,
reputational and/or implementation risks found in the proposals or documents
annexed with a specific focus on providing recommendations for ensuring the
prospective project or programme is sufficiently gender-sensitive.
The GRPMA would be expected to provide expert advice on highly complex or risky
multidisciplinary project(s) which are expected to deliver against aggressive
timelines and often in complex situations.
The GRPMA is responsible for ensuring that all aspects of the project
life-cycle are being duly complied with.
They must be able to influence and advise Project Managers on
project success criteria by undertaking the following actions, among others:
- Advise
on Stakeholder Management: Relationship with the project board, manage
communications, and issues that may impact the achievement of project outcomes;
maintain engagement with relevant communities and stakeholders to monitor
ongoing activities in support of gender-related targets; advise on community
and stakeholder engagement to obtain inputs for the development of gender
responsive project proposals.
- Advise on
Delivery and Performance in line with the UNOPS PMM (Project Management
Methodology): Advise on the development and maintenance of project plans,
including the establishment of milestones, embed sustainability dimensions
including social and gender inclusion, environmental and economic aspects into
project life-cycle, manage products required, advice for any deviations from
the project plan, and identify potential business.
- Procedures:
Advise and guide PMs on following the Project Management Life Cycle Instructions
as established by the UNOPS PMM, and ensure that all relevant organizational
policies are complied with (Organizational Directives and Administrative
Instructions).
- Outreach,
Coordination and Knowledge Management: Actively participate in the relevant
Communities of Practice, sharing case studies, lessons learned and best
practices on the Knowledge Management System; provide feedback to Practice
Leads on policy and supporting guidance with an aim towards continuous improvement
of UNOPS policies and lessons learned from projects; prepare reports for
internal and external dissemination that document the progress of mainstreaming
gender and meeting gender targets across the region; represent UNOPS in
UN-related gender working groups and other relevant forums; provide support in
reviewing and suggesting content for relevant gender-related communication
products.
● Provide the gender lens to enable integration of gender-sensitive needs
and requirements in the design of UNOPS projects: Lend expertise and guidance on
conducting gender-related stakeholder analysis and needs-assessment as per the
requirements of the project in question; where necessary, conduct a
horizon-scanning of the local and national context to have a baseline to inform
the gender-needs of a project; actively advise on the development of action
plans and strategies to meet the gender targets of new and ongoing projects
● Lend gender expertise on the production of technical notes and guidance: Provide advice on incorporating
existing technical guidance notes in the context of the Asia Region for gender
mainstreaming in projects, programmes, training and capacity-building
initiatives and relevant communication products; review the drafting of
technical guidance notes with a focus on the gender dimension; lead the
development of gender-related content for training and capacity-building
activities
● Advise on
the implementation of the UNOPS Gender Parity Strategy/Gender Mainstreaming
Strategy: Take a lead in supporting
the continuous updating of office Gender Action Plans within the Asia Region,
as and when called upon for advice; conduct training sessions in UNOPS Asia
Region offices to raise awareness on gender mainstreaming and parity; serve as
an advisor to senior management on issues related to gender parity and gender
mainstreaming across the region
● Core Values
and Principles: Understand and
respect UNOPS sustainability principles, understand and respect national
ownership and capacity, and promote accountability for results and the use of
resources.
The GRPMA’s main responsibilities will
also include:
- Advising the Regional Director and
the Office of the Regional Director as well as Implementation Practices and
Standards on the further development of PM capacities in the region
- Provide the PM perspective as a key
member of the Regional Management Team
- Supporting the Regional Director in
positioning UNOPS effectively as an authoritative/recognized regional PM
partner
Monitoring and Progress Controls
The following are some of the
outcomes that will be used to gauge the contribution of the GRPMA’s advisory
responsibility to the Asia Region:
- Regional portfolio with planning,
process and controls improved: Projects with up-to-date Project Plans including Gender
Action Plans (GAPs); projects with established issue registers; projects with
established lessons learned registers; projects completed on time; projects
with Blue File (Project Documentation) kept up-to-date.
- Project governance and controls improved: Projects
having an established governance structure in line with UNOPS Gender Parity
objectives; projects being managed and reported by stages.
- Enhanced Regional Client
Satisfaction: Project
Progress Reports submitted on time; projects
issuing regular client/donor satisfaction surveys with questions addressing the
gender dimension; communication to partners being distributed according to
Project Communication Plan.
- Enhanced Regional Management Team
satisfaction: Projects having up to date resource, procurement and
HR plans; Projects Managers having PRINCE2 Practitioner Certificate; Project
Managers having completed all mandatory UNOPS Learning Zone courses on gender
mainstreaming.
- Enhanced Regional Risk Management: The GRPMA
successfully advises PMs to manage projects with up-to-date risk registers;
risk responses are being implemented as planned and being followed up on with
appropriate consideration for gender-sensitive needs and requirements in
projects.
- Enhanced Regional Benefit Management:
Projects incorporating sustainability aspects and gender-sensitive
considerations from the pre-engagement stage and onwards.
- Enhanced Regional PM Practice:
PM capacities enhanced across the region. Gender mainstreaming included as
a key component of all projects and programmes.
General
The GRPM Advisor will work closely with and advise the PMs to
ensure that the regional portfolio produces the required products within the
specified tolerance of time, cost, quality, scope, risk and benefits/impacts.
The GRPMA is also responsible for monitoring Project Management and
gender-sensitive KPIs as defined by IPMG and to contribute to the overall
regional business targets and needs.