Programme Management Specialist (Policy Development and Implementation)

DPL Management, Coordination and Planning

Supporting the implementation of the DPL, including refining the responsibility matrix (containing key deliverables, milestones and timeline for the implementation of the DPL), following-up on key deliverables, decision taking and reporting to KfW. The incumbent would also be required to support the establishment of a governance structure for the DPL and participate in project steering committee meetings. This would entail supporting the MoE in setting-up the DPL Steering Structure (DPL Policy Committee) that should include high-level representation from relevant stakeholders to guide and lead the technical and political discussions related to the DPL reform. 

• Provide overall support to the elaboration of the Responsibility Matrix through DCU with participation of the relevant Directorates, which assigns clear tasks for each trigger to specific individuals within the respective Directorates and clearly details timelines and milestones to be achieved and, thereby, forms the basis for implementation by the DPL Implementing Entities;

• Identify and report any overlaps between the “School Environment Improvement Strategy in Public Schools 2020-2022” and the DPL Policy Matrix;

• Lead and support the implementation of the DPL Reform Matrix and pave the way for the DPL activities in the Project Management Unit (PMU), including but not limited to: (i)            refining of Responsibility Matrix (in line with what is stated above), (ii) ensuring the understanding of tasks in the Responsibility Matrix for with all relevant individuals/Directorates, (iii) following-up on deliverables, (iv) attending the working meetings of the Cluster Teams, (v) track open issues, (vi) interlink actors and (vii) (ad hoc) communication, reporting and interventions, wherever and whenever needed, as well as (viii) maintaining of an electronic project archive.

• Maintain effective communication and coordination with all relevant partners and key stakeholders, including but not limited to, MoE, MoPWH, KfW, implementation consultants, contractors, suppliers, etc;

• Attend and participate in all relevant coordination meetings to address technical problems and the associated needed mitigation measures on a timely basis;

• Develop and provide proactive advice on the implementation criteria for appraisal and assessment;

• Provide proactive advice for keeping up-to-date with developments and changes in legislation, regulations, national standards, etc., and produce and/or update the policy statements in response to changes;

• Analyze and synthesize policy documents, identify relevant key points, facts, and statistics that help explain complicated policy topics to broad audiences in a concise way;

• Identify any need for recruitment of short term experts (TA) where and as needed in coordination with the Head of PMU;

• Provide proposals for policy development and implementation for the approval of the German Ministry of Economic Cooperation and Development (BMZ).

Governance, Monitoring, and Reporting

Proactively support the design and implementation of a monitoring system for the implementation of reform measures as outlined in the DPL reform matrix in line with the Steering and Monitoring Concept and Structure.

• Prepare quarterly detailed reports that provide a good overview about the status of implementation on trigger level, including possible challenges, deviations and achievement.

• Prepare monthly updates/ brief overviews for the Virtual Reviews (condensed version of the Quarterly Reports).

• Support the Quarterly Review Missions including arranging of meetings and overall coordination of schedule.

• Support setting-up and facilitation of DPL Policy Committee that should include high-level representation from relevant actors and, thereby, forms the committee where the steering of the reform and political dialogue takes place.

• Manage, maintain and coordinate the DPL Policy Committee (Secretarial Functions), i.e. preparation of meetings, presentation of monitoring reports, follow-up of stakeholder participation, provide professional opinions and support decision-making processes in the Steering Structure. Attending Committee Meetings as an observer

• Conduct studies and brainstorming sessions, together with the relevant Jordanian partners to define the triggers for development, improvement of structures and processes from ministry to school level.

• Support the design and implementation of a MoE-led monitoring and reporting  system for the implementation of DPL reform measures.

Knowledge Management

• Share knowledge with the PMU team members and other relevant key stakeholders to ensure coordinated delivery of DPL activities and synergies;

• Contribute to the identification and dissemination and sharing of best practices and lessons learned for PMU and DPL development planning and knowledge building;

• Support the MoE in capacity building planning and transfer of DPL programme-related knowledge among MoE staff.

Internal/ External Communication

Outside MoE:

Supporting the communication with the following stakeholders outside MoE:

• KfW

• MoPWH

• MoPIC

• MoF

• Consultants

• Contractors

• Suppliers of furniture and equipment

• Government entities/ authorities for approvals and regulations.

• Utility providers

• Local communities

• Donors/Implementing Agencies/International Partners

Inside MoE:

• PMU Steering Committee

• PMU Technical Committee

• Development and Coordination Unit (DCU)

• Management of Buildings and Projects

• Planning & Educational Research Department

• Management of Queen Rania Center for Education & Information Technology

• Management of Supplies and Equipping

• MOE off-center Directorates

• Financial Affairs Administration