- Project Delivery and Performance
- Procedures
- Monitoring and reporting
- Stakeholder engagement
- Quality assurance
- Knowledge management and
innovation
- Personnel management
- Project Delivery and Performance
●
Develop, complete and
update implementation/project plan(s).
●
Implement the approved plan
(including the establishment of milestones) within tolerances set by the
Project Board.
●
Embed sustainability
dimensions including social and gender inclusion, environmental and economic
aspects into project life span.
●
Manage the production of
the required outputs, taking responsibility for overall progress and use of
resources and initiating corrective action where necessary.
●
Ensure that quality of work
packages and deliverables complies with the quality requirements defined in the
Implementation Plan.
●
Liaise with any external
suppliers or account managers; including relevant institutions and consultancy
companies.
●
Manage acceptance and
delivery of work packages; Monitor project progress ensuring that work packages
are being executed properly; Control project and work packages changes.
●
Accept goods, services or
works delivered by suppliers; including thorough review of deliverables
produced within the education development component of the programme related to
curriculum development, scholarship scheme, student enrolment, learning academy
and other.
●
Lead contract management
duties including supplier performance evaluation.
●
Identify, and anticipate in
a timely manner, potential risks and issues and advises mitigating measures to
senior management/Project Board so that maximum benefit to partner(s) and other
stakeholders is achieved
●
Identify and report to the
supervisor potential business opportunities for UNOPS
●
Support business
development opportunities including work on proposals,
2. Procedures
●
Comply with all
organizational policy and specifically the Project Management Manual
●
Prepare/adapt all relevant
plans for approval by the Project Board.
●
Manage the reporting
obligations defined in the Legal Agreement(s) and in the Implementation Plan
●
Draft the requirements
definitions for procurement processes. Approving requisitions and requests for
non-purchase order payments; Evaluating submissions received, if appointed to
the evaluation team.
●
Ensure maintenance of the
project files and lessons learned are recorded.
●
Ensure the development and
implementation of project financial management guidelines and control
mechanisms, in conformity with UNOPS rules and regulations.
●
Manage budgets, cash flow
and obligations to ensure that deliverables are met and payments to contractors
and personnel are received on time.
●
Understand and manage UNOPS
overheads, allocable charges, and related corporate charges as they apply to
the project.
●
Understand the unique
structures of the UN and budget appropriately for personnel.
●
Manage expenditures against
the budget (based on accurate financial reports).
●
Where the Project Manager
has no delegation as a committing officer, s/he retains these responsibilities
and will monitor and instruct/request others to carry out the relevant
commitments and disbursements.
●
For project closure
purposes, provide a formal handover of the project to the closure manager.
●
Support project audit
activities, including planning, preparation and coordination during the audits
and follow up on audit observations/recommendations.
3.
Monitoring and reporting
● Review/Prepare and issue regular project and/or financial
reports in accordance with Partner and UNOPS requirements for reporting.
● Regularly review project status, evaluating performance criteria
(scope, cost, schedule and quality).
● Maintain diaries and progress reports as required by the
organization’s standard procedures.
● Provide routine oversight and analysis of delivery data within
the dashboard system.
●
Ensure all project team members
track and regularly update milestones and targets for the duration of projects'
life span
4.
Stakeholder engagement
● Develop stakeholder profiles and facilitate the formulation of
stakeholder engagement strategies
● Establish solid working relationships with the Project Board
(Executive, Senior Users and Senior Suppliers), client and key stakeholders
● Enable the formulation of project communications plans.
Coordinate internal project communications. Monitor the effectiveness of
project communications
● Coordinate stakeholder engagement and communication, ensuring
effective timing and interdependency management of communications. Ensure
stakeholders are aware of project activities, progress, exceptions and are in a
position to accept handover outputs
●
Oversee planning and
implementation of milestone events and visibility activities
5.
Quality assurance
● Work with internal stakeholders to ensure projects comply with
audit requirements
● Work with procurement/purchasing staff to ensure effective
interface with suppliers' quality systems
● Coordinate quality reviews of project documents and deliverables
●
Provide quality control for
management outputs (project documents, reports, etc.)
6.
Knowledge management and innovation
● Encourage routine and effective capacity building activities are
conducted in order to build the long-term and sustainable capacity of staff.
● Actively interact with other Project Managers and the wider PM
community to share case studies, lessons learned and best practices
● Contribute to the oversight of lessons learned procedures,
ensuring that lessons learnt are shared in a timely and appropriate manner.
Participate in the relevant Communities of Practice.
● Research and logging of lessons learned throughout the project
life span.
●
Provide feedback to Practice
Groups on policy, supporting guidance with an aim towards continuous
improvement of UNOPS policies
7.
Personnel Management
●
Lead and motivate the project
management team
●
Ensure that behavioral
expectations of team members are established
●
Ensure that performance reviews
are conducted fairly, accurately and timely
●
Select, recruit and train team
members as required and take into account gender parity and diversity
objectives.
●
Ensure safety and security for all
project personnel and comply with UNDSS standards
●
Create, foster and role model a
culture of respect and zero tolerance for discrimination, abuse of authority,
harassments, sexual harassments and sexual exploitation and abuse. Ensure
accountability for actions and perform duties in accordance with protection
mechanisms and action plans, as expected by UNOPS policies, standards and
commitments