Project Manager

Develop, complete and update implementation plan(s)

Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board. 

Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span. 

Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.

Liaise with any external suppliers or account managers

Support and assist the Project Owner in the acceptance and delivery of work packages 

Supports the beneficiary in performing the final acceptance test of the building;

Supports the UN Resident Coordinator’s office in planning and coordinating the move of agencies from their existing offices/temporary swing space(s) or building(s) to the new building and in responding effectively to problems related to information /communication connectivity.

Monitor project progress and report to the relevant stakeholders 

Monitor and report project and work packages changes

Identify and anticipate in a timely manner potential risks and issues through infrastructure expertise and knowledge, advise on mitigation measures and ensure implementation thereof, escalate critical issues / risks to the Multi Country Office Director and partners so that maximum benefit to partner(s) and other stakeholders is achieved

Identify and report to the supervisor potential business opportunities for UNOPS

Comply with all organizational policy and specifically the Project Management Manual

Review and comment all relevant plans for approval by the Project Board.

Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

Ensure maintenance of the project files and lessons learned are recorded

Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

Understand the unique structures of the UN and budget appropriately for personnel

Manage expenditures against the budget (based on accurate financial reports)

For project closure purposes, provide a formal handover of the project to the closure manager

Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

Maintain diaries and progress reports as required by the organization’s standard procedures.

Provide routine oversight and analysis of delivery data within the dashboard system.

Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies

Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

Work with internal stakeholders to ensure projects comply with audit requirements

Coordinate quality reviews of project documents and deliverables

Provide quality control for management outputs (project documents, reports, etc.)

Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices 

Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

Research and logging of lessons learned throughout the project life span.

Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Lead and motivate the project management team

Ensure that behavioural expectations of team members are established 

Ensure that performance reviews are conducted fairly, accurately and timely

Select, recruit and train a team as required and take into account gender parity and diversity objectives.

Ensure safety and security for all project personnel and comply with UNDSS standards

Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harrasement and sexual exploitation and abuse.

Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.