1. Purpose and Scope of Assignment
The incumbent is required to perform the function of technical Programme Health and M&E Specialist in Afghanistan by carrying out the following activities:
§ Report Reviews
Review progress update reports and disbursement requests submitted by the grant recipients as per following:
Verify grant recipient and implementing partners’ primary records (supporting documents submitted) for accuracy and completeness, and for the correspondence of those, with the summary internal/external reports prepared by the grant recipients and implementing partners;
Conduct cross-checks of various primary documents with the summary reports;
Interview grant recipients and implementing partners’ relevant staff members, as well as program beneficiaries,including TB/HIV/malaria patients;
Debrief grant recipient and implementing partners’ staff members on the main findings from the UNOPS verifications/reports;
Cross verification of M&E and health/programmatic data with financial, management and procurement data/information; and
Conduct comprehensive programmatic and M&E analysis and reflect it in the programmatic and M&E related sections of the mandatory reporting template.
§ Implementation Reviews:
Organize and lead recipient assessments, and programmatic reviews to provide informed and independent professional advice to the donor about the capacity of recipients to effectively manage and implement the donor grant funds from a programmatic perspective;
Conduct regular and ad hoc visits to the grant recipients and implementing partners to monitor implementation of the projects (including trainings and other key events), and prepare corresponding reports;
Carry out regular monitoring of grant recipient and implementing partner performances and verify the implementation status of the programme and the progress towards reaching set programme targets;
Assess reasonableness of the types and quantities (forecasted needs) of TB/HIV/malaria medicines and other health products that are planned to be procured with grant funds;
Review revised implementation planning documents during grant implementation (workplan, budget, procurement plan, M&E, others), and provide an opinion on proposed changes in programme implementation, effects these changes might have on attainment of programme objectives, proposed budget reallocations and provide recommendations to the donor;
Undertake preliminary quality assurance of the LFA programmatic/ M&E deliverables to be submitted to the donor, to ensure that these are in line with contemporary professional standards;
Plan, prepare and lead data verification and data quality exercises exercises including travel to monitor status of grant implementation; and
Immediately raise all suspicious acts, transactions and activities and processes which may pose potential risks, misconduct, mismanagement, misuse and frauds by grant recipients and implementing partners to the attention of the Team Leader.
§ Relations with the Global Fund:
In conducting the above tasks, ensure that the Global Fund guidelines and policies are adhered to including the ones which are related to M&E and programmatic/health functional areas. The respective international guidelines (e.g. WHO, UNAIDS, etc) shall be also consulted and followed;
Remain updated on donor guidelines and procedures, timeframes for completion of team activities, and the forms and templates to be used in the field of work;
Ensure that all inputs are of high quality and completed within the timeframe, and as per guidelines set by the donor;
Monitor and inform the Team Leader and the Global Fund of any developments within the country’s health system which may affect the performance of the grants; and
Assist the LFA Team Leader in making recommendations to the Global Fund in the phase of grant negotiations on the status of the various work plans with specific focus on the feasibility and soundness of the proposed programme work plan;
Assist in grant closure activities;
Support and accompany, as needed, the Global Fund Fund Portfolio Manager while conducting country visits and meetings with PRs, SRs, and other partners; and
Perform other duties as per the donor manual and/or as assigned/ required.