Human Resources Associate

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

•Management of the recruitment process for international/Local contractors for the office and projects;

•Review of incoming requests relating to recruitment, contract extensions, transfers, exchange or loan, and separation of staff, consultants, or contractors, ensuring documentation is complete and in conformity with HR policies and procedures.

•Development and implementation of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes.

•Monitoring and tracking of status of requests, initiating follow up action to ensure selection review submission is timely accurate and contains complete documentation.

•Review of requests for recruitment or amendment of contracts to ensure correct budget allocation, and for separating staff, verification that no financial obligations are due to UNOPS;

•Review of contractors’ qualifications and experience and drafting of Terms of Reference; determination of daily remuneration to be paid in accordance with the established fee schedule;

•Preparation and administration of new contracts and amendments in UNOPS' systems

•Preparation and responsible for payroll for regular contracts; as well for the preparation of payments for retainer and lumpsum contractors.

•Briefing of personnel regarding entry details and quick action to facilitate their taking up the assignment on a timely basis. Preparation of offer of appointment as well as the salary/fee computation for signature by the supervisor.

•Secure management of personnel records for all office and project personnel;

•Oral and written response to personnel inquiries regarding their conditions of service; drafting of correspondence in relation to the inquiries for signature by designated Officer;

•Management/update of the personnel tables and provision of statistical summaries related to them, including arranging and keeping track of movements of offices and personnel;

•Logistical support for the recruitment of international personnel for the office and to Operations Clusters as requested.

•Research of precedents and analysis of merits of specific requests and presentation of recommendations/solutions to supervisor

•Briefing and guidance to partners on the application, interpretation and applicability of the UN rules and UNOPS policies and procedures.

•Briefing to personnel on the conditions of service related to contracts and/or appointments/transfers.

•Establishment and maintenance of a personnel monitoring system to ensure timely retrieval of information as required.

•Follow up on performance evaluation of locally recruited personnel

•Production of statistical reports and preparation of data required for policy and issues papers

•Planning, organizing and making logistical arrangements for workshops, corporate meetings and retreats

•Coordination of the collection of feedback on learning events and presentation of results for review purposes

•Design and presentation of training materials and course outlines

•Participation in the trainings for the operations/ projects staff on HR.

•Contributions to knowledge networks and communities of practice.

Monitoring and Progress Controls

•Online Evaluation PER

•Knowledge Management and Learning
•Shares knowledge and experience
•Encourages office staff to share knowledge and contribute to UNOPS Practice Areas
•Develops substantive knowledge of one or more Practice Areas
•Promotes a learning environment in the office
•Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
•Development and Operational Effectiveness
•Ability to perform a broad range of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting
•Knowledge of UNOPS HR rules and procedures
•Strong IT skills
• Ability to provide input to business processes reengineering, implementation of new systems


Leadership and Self-Management

•Ability to adhere to work assignments and meet designated deadlines.

•Focuses on result for the client and responds positively to feedback

•Consistently approaches work with energy and a positive, constructive attitude

•Remains calm, in control and good humored even under pressure

•Demonstrates openness to change and ability to manage complexities

•Solicits feedback from staff about the impact of his/her own behavior

•Secondary Education diploma is required.
•Specialized certification in HR is an asset.
•University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.

•Minimum 6 years progressive experience in supporting human resources and or administration areas

•Minimum 4 years of experience in the human resources area including recruitment of personnel

•Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.

•Fluency in written and oral of Spanish and English.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.