Under the overall guidance of
the Director Amman Operational Hub, and under direct supervision of the Head of
Programme, The Project Manager will be responsible to produce/read the project initiation documents (PID), Legal
Agreement and have a thorough understanding of the terms, conditions, and the
respective roles and responsibilities of the partners/stakeholders to ensure
the project(s) products are capable of meeting the requirements of both UNOPS
and the client. Success of the Project(s) and hence PM will be based on the
Success Criteria of UNOPS engagements which are linked to the below
responsibilities. The project relies on a range of external
suppliers for its successful delivery and has to follow firm deadlines. The
Project Manager is responsible for all aspects of the project life cycle. S/he
must be able to undertake independently,
the below duties and responsibilities:
Technical tasks:
- Study and prepare the scope of works, contracts and all technical
requirements of the engineering design in all its phases,
- Study and prepare the scope of works, contracts, budgets, time
schedules and all other technical requirements for construction phases,
- Review project designs (water network, structural, and others) in
terms of accuracy, suitability to overall design requirements, including
identifying improvements in the designs and be able to propose practical
solutions and alternatives,
- Review, guide and approve shop drawings presented by contractors
during implementation phases. Also, present a methodology to control the
scope and reflect the impact of any changes on the project objectives,
- Analyse all project documents, specifications and drawings
utilizing research, development, relevant codes and standards as well as
good engineering practices,
- Site supervision and giving direction to UNOPS site staff and
contractors on all related implementation issues,
- Review and certify the submitted payment certificate,
- Approve submittals and advice on suitable alterations,
- Follow engineering consultants’ and construction contractors’
obligations on site including inspections, testing, quantity
surveying…etc,
- Follow up and report on the project objectives and plans including
any delineation of scope, budgeting, scheduling, and setting performance
requirements,
- Advice the constructors/contractors on ways to maximize the
efficient resource utilization through procurement of labor, materials and
equipment according to the set construction schedules and plans.
Administrative tasks:
·
Manage
engineering related material archiving,
·
Assist in
scheduling requested tasks related to project works at different phases,
·
Perform any
other tasks relevant to the infrastructure when required and coordinate with
the Regional Infrastructure Advisor.
·
Develop
project’s closure procedures in all phases. Perform complete contracts closure
and gain formal acceptance, and submit final performance reporting
Monitoring, Progress and Risk Controls
- Organize, participate in and document the weekly Site progress
meetings,
- Organize and lead team meetings on a periodic basis,
- Maintaining, accurate, quality and completion documentation as
identified in responsibilities above,
·
Set up quality management plan, perform quality assurance and perform
quality control during all phases of the project,
·
Ensure the proper maintenance of equipment, compliance with all codes
and adherence to occupational health and safety regulations as per UNOPS
requirements,
·
Identify and control any environmental risks that can affect the site or
the neighboring domestic areas around the site.
Stakeholder Management:
·
Establish solid working
relationship with the key stakeholders including the beneficiaries and other project
partners ,
·
Ensure timely
organization of Project Board meetings, and advise the project board on issues
that may impact the achievement of project deliverables,
·
Coordinate and
communicate with UNOPS site engineers, community mobilizer and coordinator,
retainers and other staff based on clear organization chart and communication
plan,
·
Develop and share
effective communication plans and mechanisms for resolving conflicts among the
various project participants,
·
Contribute to enhancing
ownership of the project by the beneficiaries,
·
Manage communication and
information flows between the Project Board, client representative and project team,
·
Identify and manage
risks so that maximum benefit to the stakeholders is achieved.
Delivery and Performance:
·
Ensure social, gender,
and environmental dimensions are well-embedded in project life cycle,
·
Manage the production of
the required products, taking responsibility for overall progress and use of
resources and initiating corrective action where necessary,
·
Liaise with any external
suppliers,
·
Authorize Work Packages,
·
Advise the Project Board
and the Head of Programme of any deviations from the plan,
·
Implement approved project plans
(including the establishment of milestones) within tolerances set by the
project board
·
Identify and manage
risks so that maximum benefit to client and stakeholders is achieved,
·
Manage and review
product quality and ensure products are accepted,
·
Monitor and evaluate
performance of service providers,
·
Identify and report
potential partnership development opportunities for UNOPS to supervisor,
·
Identify and report
threats to the project and any UNOPS internal business case to supervisor.
Project Management Procedures:
·
Follow the Project
Management Cycle Instructions and ensure that all organizational policy is
complied with (Organizational Directives and Administrative Instructions),
·
Prepare the following
reports:
i.
Highlight Reports,
ii.
End Stage Reports,
iii.
Operational Closure
Checklist,
iv.
End Project Report,
v.
Close out Report. Being
fully informative with Project Management Practices
·
Maintain the following:
i. Electronic Blue File; ii. Procurement, HR and Finance files as required,
·
Ensure that all
expenditure comply with UNOPS Financial Rules and Regulations,
·
Manage budgets, cash
flow and obligations to ensure that deliverables are met and payments to
contractors and personnel are received on time,
·
Understand and manage
UNOPS overheads, allocable charges, and related corporate charges as they apply
to the project,
·
Understand the unique
structures of the UNOPS and budget appropriately for personnel,
·
Manage and remain
accountable for expenditures against the budget (based on accurate financial
reports).
Knowledge Management:
·
Participate in the
relevant Communities of Practice at HQ level,
·
Actively interact with
other PMs to share case studies, lessons learned and best practice on the
Knowledge System,
·
Complete lessons learned
as per reporting format.
Personnel Management:
·
Lead and motivate the
project management team,
·
Ensure that behavioral
expectations of team members are established,
·
Ensure that performance
reviews are conducted,
·
Ensure safety and
security for all personnel and comply with UNDSS standards.
Core Values and Principles:
·
Understand and respect
UNOPS sustainability principles
I.
Look for ways to embed
UNOPS sustainability principles in day to day project management,
II.
Champion and communicate
project’s sustainability aspects with key stakeholders.
·
Understand and Respect
National ownership and capacity
Look for ways to build capacity of local
counterparts,
·
Accountability for
results and the use of resources
The project management processes are
designed to deliver maximum accountability, transparency and results. If a
project or processes is not in line with this, it is the responsibility of the
PM to raise the issue to the supervisor
·
Excellence
Contribute to innovation and the adaptation
of best practice standards of sustainability and quality.