Under the direct supervision
of the Financial Management Officer (FMO) and overa...
Under the direct supervision
of the Financial Management Officer (FMO) and overall oversight of the Head of the Support Services, the Finance Associate -Treasury shall be responsible for
performing the following duties:
- Ensure that all payments vouchers comply
with UNOPS corporate policies and directives and administrative instructions and
MMOC Standard Operating Procedures;
- Run the MMOC remittance process under the guidance of the Finance
Officer. All payments paid through the MMOC remittance should be processed as
per the laid down procedures.
- Ensure that all cheques and Bank Transfers issued are properly recorded;
- Check and reconcile bank reconciliation and recording account
receivable journal payment to reflect in the system under the guidance of the
Finance Officer.
- Provide substantive support to the Finance Officer in preparation
of MMOC monthly cash flow projections to ensure that there is enough cash
in-country to take care of UNOPS operational needs.
- Provide Support to the Finance
Officer in preparing and checking of petty cash payments by established procedures; maintaining petty
cash ledger with sufficient supporting documents to be documented.
- Provide subtative support to the Finance Officer to deal with the
bank on routine operational matters including negotiation of exchange rate on
replenishments and domestic currency conversion process.
- Check bank fees and all transactions, and post all treasury
related transactions to the general ledger.
- Provide support to the Finance Officer to manage performance bank
guarantee register and upload online tools to be in line with existing guidance
by FG.
- Dealing with GSSC team for running remittance process of monthly
payroll and arranging partner’s payroll to be deliveried to partner’s agencies
offices.
- Keep the FO informed of any operational issues that need resolution.
- Respond to vendor queries on payments.
- Maintain a proper filing system for the Treasury section.
- Respond to internal and external audits queries related to
Treasury section by providing supporting documentation in a timely manner.
- Performs any other job-related duties whenever required.
Monitoring
and control of Payment process;
- Efficient running of MMOC pay
cycle process. All payments paid through the MMOC cycle period should be processed as
per the laid down procedures. Ensure regular clearing of the oneUNOPS pay period
report;
- Monthly bank reconciliations report for MMOC bank accounts as per
set timelines and in line with MMOC Standard Operation Procedures.
The personnel is responsible for
abiding by security policies, administrative instructions, plans and
procedures of the UN Security Management System and that of UNOPS.
3. Monitoring
and Progress Controls
The ICA holder will directly
report to the Finance Officer and make contributions as per the TOR.
4. Final Product
- Cheques
and Bank Transfers Issued
- Preparation
of monthly Bank to Book Reconciliations
- Monthly
cash flow projections and cash requests
- Proper
filing system
Safe custody of cash and accountable documents