The
Project Manager is responsible for day to day activities, project staff and
implementation of all projects for the DDR Program in CAR, including the
following:
- Support of Pre-DDR activities in 4
locations
- Support to pre-DDR Operations –
Delivery of Food Items in the four Priority Locations
- Support to CVR activities in Bangui,
which includes the development of CVR and other pre-DDR and DDR project
documents in phases, working closely with DDR chief, his team and the UNOPS
Kinshasa-based Partnership & Technical Advisory team
- Support any new DDR initiatives
Support
of Pre-DDR activities in 4 locations
• Set up
of “Pre-DDR Operations mobiles sites”, to undertake registration and
information on ex-combatants.
• Provision
of short term employment opportunities through labor intensive Project (for
about max 3 months for each beneficiary) which includes small infrastructure
projects; the projects will be identified through the Local Committees in the
various locations and have to respond to community priority needs.
Sensitization sessions about peaceful coexistence and about saving will be
integrated.
• Ensure
the provision of food and non-food items to the different locations including
Bangui.
Support to pre-DDR Operations
– Delivery of Food Items in the four Priority Locations
- Output 1:
purchase of food items available in local market, progressively procured
following the progress of pre-DDR Operations and according to the technical
specifications provided by MINUSCA reflecting local food habits
- Output 2: delivery of food items to MINUSCA DDR personnel in at designated sites in the 4 priority locations
- Output 3: the
delivery of food support to the beneficiaries of pre-DDR operations is
organized and monitored, under MINUSCA DDR Section supervision an direction,
progressively in the four priority locations following progress of pre-DDR
Operations
He/She
is responsible for all aspects of the project life cycle. S/he must be able to
apply, independently, the below duties and responsibilities of the project
success criteria.
The
project Manager will be also in daily contact with MINUSCA in order to
strengthen MINUSCA’s engineering and project management capacities for the
rapid development and implementation of projects which need to be launch in the
next six months.
The PM
will be in contact with DDR section as well for the supervision of the projects
managed by UNOPS on their behalf.
At
the request of the Operational Hub Director participate and/or represent
the Operational Hub/Operations Centre in inter-agency discussions and planning to ensure UNOPS position, interests and priorities are
fully considered.
Stakeholder Management:
- Establish a project Board and
solid working relationship with the Executive, Senior Users and Senior
Suppliers, client and key stakeholders
- Manage communications and
ensure stakeholders are aware of project activities, progress, exceptions and
are in a position to accept handover products
- Advise the Partners on issues
that may impact the achievement of their outcomes (including issues of
sustainability and post project requirements such as maintenance)
- Manage the information flows
between the Project Board, OH Director and the project
- Contract management:
supervision of UNOPS’s subcontractor for the provision of services
- Assure that services are
delivered with quality (according to MINUSCA DDR and UNOPS ‘s standards) and on
time
- Link with MINUSCA DDR section
in duty station in order to explore for new projects and possibilities of
cooperation for UNOPS
- Detect new opportunities with
MINUSCA DDR section and other donors for such activities and inform and
coordinate with CDOH Partnership Unit for new proposals
- Link with MINUSCA DDR and be
UNOPS focal point for MINUSCA DDR in Bangui
Delivery and Performance:
Detect further new business possibilities for UNOPS with MINUSCA DDR and other relevant partners and liaise with UNOPS CDOH Partnership Unit in Kinshasa.
Execution:
- Implement approved project
plans (including the establishment of milestones) within tolerances set by the
project board
- Manage the production of the
required products, taking responsibility for overall progress and use of
resources and initiating corrective action where necessary
- Liaise with any external
suppliers or account managers
- Authorize Work Packages
- Advise the Project Board and
OH Program Manager/HoO of any deviations from the plan
- Identify and manage risks so
that maximum benefit to client and stakeholders is achieved
- Manage and review product
quality and ensure products are accepted
- Monitor and evaluate
performance of service providers
- Identify and report potential
business opportunities for UNOPS to supervisor
- Identify and report threats
to UNOPS internal business case to supervisor.
Procedures:
- Follow the Project Management
Cycle Instructions and ensure that all organizational policy is complied with
(UNOPS Organizational Directives and Administrative Instructions)
- Prepare/adapt the following
plans for approval by the Project Board: Project Initiation
Documentation; Stage/Exception Plans and relevant Product Descriptions
- Prepare the following
reports: Highlight Reports for the client and CDOH management; Weekly
reports for Programme Manager in CAR, Head of Program and CDOH Director in
Kinshasa
i. End
Stage Reports
ii. Operational
Closure Checklist
iii. End
Project Report
iv. Financial
progress report/final financial report (in cooperation with UNOPS CIOH/ UNOPS
HQ and
project team)
Handover Report:
- Maintain the following: i.
Electronic Blue File; ii. Procurement, HR and Finance files as required by
those practices as per OD12
- Ensure that all expenditure
comply with UNOPS Financial Rules and Regulations (FRR)
- Manage budgets, cash flow and
obligations to ensure that deliverables are met and payments to contractors and
personnel are received on time
- Understand and manage UNOPS
overheads, allocable charges, and related corporate charges as they apply to
the project
- Understand the unique
structures of the UN and budget appropriately for personnel
- Manage and remain accountable
for expenditures against the budget (based on accurate financial reports)
- Where the Project Manager has
no delegation as a committing officer, s/he retains these responsibilities and
will monitor and instruct/request others to carry out the relevant commitments
and disbursements
Knowledge
Management:
- Participate in the relevant
UNOPS Communities of Practice
- Actively interact with other
PMs and the PM community to share case studies, lessons learned and best
practice on the Knowledge System
- Provide feedback to Practice
Leads on policy, supporting guidance with an aim towards continuous improvement
of UNOPS policies
- Complete lessons learned as
per reporting format; Incorporate lessons learned from others as per planning
format
Personnel
Management:
- Lead and motivate the project
management team (international and national personnel)
- Ensure that behavioural
expectations of team members are established
- Ensure that performance
reviews are conducted
- Identify outstanding staff
and bring them to the attention of the OC Director
- Have a thorough understanding
of UNOPS personnel contract modalities (including ICA and Staff)
- Select, recruit and train
team as required by project plans
- Perform the Team Manager
role, unless appointed to another person(s)
- Perform Project Support role,
unless appointed to another person or corporate/programme function
- Ensure safety and security
for all personnel and comply with UNDSS standards
Supervision:
The incumbent reports
directly to the Programme Manager located in CAR. PM will work in consultation
with PMO (project Management Office) based in Kinshasa for daily
management issues.