Operations Clerk

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. 

UNMAS Somalia supports landmines and explosive remnants of war (ERW) clearance activities, awareness programming, contamination survey and coordination of knowledge management and best practices among mine action actors throughout Somalia. UMAS Somalia works closely with Federal Government of Somalia/SEMA, UN Agencies, local communities and humanitarian and development actors to ensure a sustainable and effective response to explosive contamination in Somalia, with priority on improving the lives of people living in affected communities, and ensuring national capacity development for a long term solution to the problem. In Somalia, capacity development has been carried out for the Somaliland Mine Action Centre SMAC, the Police EOD and the Puntland Mine Action Centre. Somali Explosives Management Authority (SEMA) and Somali Police Force EOD Unit. The Programme has an office in Mogadishu to provide managerial and support functions for the Regional Offices in Somalia.

The decades-long devastating armed conflicts in Somalia has left behind explosive remnants of war and landmines. The affected communities, returning refugees and IDPs are at risk of post conflict explosive hazards.  It is therefore important to ensure the safety of the population at risk from the potential deaths and injuries due to landmines and other explosive remnants of war.  UNMAS Somalia in partnership with the Somali Mine Actin Authority (SEMA) and UNHCR is in the process of responding to this challenge by implementing humanitarian explosive hazard management project in Somalia through an implementing partner.

The Operations Clerk ensures high quality, accuracy and consistency of work and promotes a client-oriented approach consistent with rules and regulations. The incumbent will carry out, but not limited to the following functions:

• Collect and check the monthly 4W reports from the explosive hazards sub-cluster member organizations
• Collecting weekly statistic on the activities of community liaison officer (CLOs) working for the implementation of the HEM project
• Checking data prior to it being sent for input into IMSMA and the regular coordination with Information Management Department
• Preparation of operational briefing documentations
• Maintenance and interpretation of survey reports
• Maintaining the HEM project filing system.
• Ensuring all project correspondence is received, dispatched and recorded
• Perform the projects photocopying, scanning related tasks
• Maintaining a stock control and supply system for HEM office consumable items
• Assist in coordinating the  emergency risk education project in support of IDPs and returnees
• Assisting with the setting up for internal and external HEM Project’s meetings and preparation of related briefing materials
• Monitoring of the emergency risk education project in support of IDPs and returnees
• Assist in drafting monitoring reports on emergency risk education project in support of IDPs and returnees
• Assist with routine logistical and administrative duties of the HEM project office
• Producing progress reports on his/her specific allocated tasks
• Undertake other similar duties as may be assigned by the Project Manager

Education

• Secondary Education with an additional three (3) years experience in the areas of operations, support services and/or related field is required
• A Bachelor's Degree in a related field is an advantage, but not a requirement

• 3 years of relevant working experience in the areas of operations, support services and/or related field
• Strong computer skills are required
• Good written communication and report writing skills are a strong asset
• Experience in administrative procedures and filing systems is required
• Experience with a UN Mine Action Centre or Demining NGO will be an advantage
• Ability to work under pressure and deliver against deadlines
• Ability and willingness to work in difficult conditions

c. Language

• Fluency in written/spoken English is required 

Communication
Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed

Teamwork  
Works collaboratively with colleagues to achieve organisational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning and Organising
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently

Client Orientation
Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep; informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client

• This is a local position, therefore only nationals of duty station (Somalia) or applicants with a valid residence permit will be considered.
• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.