The project manager is responsible to
produce/read the project initiation docume...
The project manager is responsible to
produce/read the project initiation documents (PID), Legal Agreement and have a
thorough understanding of the terms, conditions, and the respective roles and
responsibilities of the partners/stakeholders to ensure the project(s) products
are capable of meeting the business cases for both UNOPS and the client.
Success of the Project(s) and hence Project Manager will be based on the
Success Criteria of UNOPS engagements which are linked to the below
responsibilities. The duties and
responsibilities of the Project Manager Level 3 are similar to that of the
Project Manager Level 4, with the difference in grades being determined by the
project(s) level, complexity and level of responsibility of the specific
position. A project manager at this level would normally be responsible for one
or more UNOPS Level 3 project. A project manager at this level would likely be
expected to manage one or more complex and risky projects. The project(s) would
rely on a number of external suppliers for its successful delivery and would be
working with firm deadlines. The project manager is responsible for all aspects
of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project
success criteria:
Stakeholder Management:
- Establish
solid working relationship with the project board (Executive, Senior Users and
Senior Suppliers), client and key stakeholders
- Manage
communications and ensure stakeholders are aware of project activities,
progress, exceptions and are in a position to accept handover products
- Advise the
client on issues that may impact the achievement of their outcomes (including
issues of sustainability and post project requirements such as maintenance)
- Manage the
information flows between the Project Board/OC Director and the project(s)
Delivery and Performance:
- Develop
and maintain project plans
- Implement
approved project plans (including the establishment of milestones) within tolerances
set by the project board
- Embed
sustainability dimensions including social and gender inclusion, environmental
and economic aspects into project life cycle.
- Manage the
production of the required products, taking responsibility for overall progress
and use of resources and initiating corrective action where necessary
- Liaise
with any external suppliers or account managers
- Authorize
Work Packages
- Advise the
Project Board and OC Manager of any deviations from the plan
- Identify
and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and
review product quality and ensure products are accepted
- Monitor
and evaluate performance of service providers
- Identify
and report potential business opportunities for UNOPS to supervisor
- Identify
and report threats to UNOPS internal business case to supervisor
Procedures:
- Follow the
Project Management Cycle Instructions and ensure that all organizational policy
is complied with (Organizational Directives and Administrative Instructions)
- Prepare/adapt
the following plans for approval by the Project Board: I. Project Initiation Documentation; II.
Stage/Exception Plans and relevant Product Descriptions
- Prepare
the following reports:
i.
Highlight
Reports
ii.
End
Stage Reports
iii.
Operational
Closure Checklist
iv.
End
Project Report
v.
Handover
Report
- Maintain
the following: i. Electronic Blue File; ii. Procurement, HR and Finance files
as required by those practices as per OD12.
- Ensure
that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
- Manage
budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time.
- Understand
and manage UNOPS overheads, allocable charges, and related corporate charges as
they apply to the project
- Understand
the unique structures of the UN and budget appropriately for personnel
- Manage and
remain accountable for expenditures against the budget (based on accurate
financial reports)
- Where the
Project Manager has no delegation as a committing officer, s/he retains these
responsibilities and will monitor and instruct/request others to carry out the
relevant commitments and disbursements.
Knowledge Management:
- Participate
in the relevant Communities of Practice
- Actively
interact with other PMs and the PM community to share case studies, lessons
learned and best practice on the Knowledge System.
- Provide
feedback to Practice Leads on policy, supporting guidance with an aim towards
continuous improvement of UNOPS policies
- Complete
lessons learned as per reporting format
- Incorporate
lessons learned from others as per planning format
Personnel Management: if applicable
- Lead and
motivate the project management team
- Ensure
that behavioural expectations of team members are established
- Ensure
that performance reviews are conducted
- Identify
outstanding staff and bring them to the attention of the OC Director
- Have a
thorough understanding of UNOPS personnel contract modalities (including ICA
and Staff)
- Select,
recruit and train team as required by project plans
- Perform
the Team Manager role, unless appointed to another person(s)
- Perform
Project Support role, unless appointed to another person or corporate/programme
function
- Ensure
safety and security for all personnel and comply with UNDSS standards
Core Values and
Principles:
- Understand
and respect UNOPS sustainability principles
I.
Look
for ways to embed UNOPS sustainability principles in day to day project
management
II.
Seek
opportunities to champion gender equality at work place
III.
Champion
and communicate project’s sustainability aspects with key stakeholders
- Understand
and Respect National ownership and capacity
i.
Understand
the principles of the Paris Declaration on aid effectiveness and mainstream
them into the project plans
ii.
Seek
opportunities to recruit qualified local staff
iii.
Look
for ways to build capacity of local counterparts
- Partnerships
and Coordination
i.
Understand
the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place
in the UN system
ii.
Strive
to build strong partnerships and effective coordination among relevant project
actors (e.g. United Nations, governments, and non-governmental organizations or
other relevant partners
- Accountability
for results and the use of resources
i.
The
project management processes are designed to deliver maximum accountability,
transparency and results. If a project or processes is not in line with this,
it is the responsibility of the PM to raise the issue to a supervisor
Contribute to innovation and the adaptation of
best practice standards of sustainability and quality.