Technical tasks:
Study and
prepare the scope of works, contracts and al...
Technical tasks:
- Study and
prepare the scope of works, contracts and all technical requirements of the engineering
design in all its phases,
- Study and
prepare the scope of works, contracts, budgets, time schedules and all other
technical requirements for construction phases,
- Review
project designs in terms of accuracy, suitability to overall design requirements,
including identifying improvements in the designs and be able to propose
practical solutions and alternatives,
- Review,
guide and approve shop drawings presented by contractors during implementation
phases. Also, present a methodology to control the scope and reflect the impact
of any changes on the project objectives,
- Analyse
all project documents, specifications and drawings utilizing research,
development, relevant codes and standards as well as good engineering
practices,
- Site
supervision and giving direction to UNOPS site staff and contractors on all
related implementation issues,
- Review and
certify the submitted payment certificate,
- Approve
submittals and advice on suitable alterations,
- Follow up
engineering consultants’ and construction contractors’ obligations on site
including inspections, testing, quantity surveying…etc,
- Follow up
and report on the project objectives and plans including any delineation of
scope, budgeting, scheduling, and setting performance requirements,
- Advice the
consultants/contractors on ways to maximize the efficient resource utilization
through procurement of labor, materials and equipment according to the set
construction schedules and plans.
Administrative tasks:
- Manage the
archiving of engineering and procurement related material/s,
- Ensure
scheduling of tasks related to project works at different phases,
- Maintain
records, compile and check daily progress reports on construction activities,
procurement and others according to the agreed timeframe of works for
submission to the Head of Programme on a weekly basis and other periodic
reports required by the UNOPS standard procedures,
- Manage
engineering related material archiving,
- Assist in
scheduling requested tasks related to project works at different phases,
- Perform
any other tasks relevant to the infrastructure when required and coordinate
with the CoE and/or the Regional Infrastructure Advisor.
- Develop
project’s closure procedures in all phases. Perform complete contracts closure
and gain formal acceptance, and submit final performance reporting
Monitoring, Progress and Risk Controls
- Organize,
participate in and document the Site
progress meetings,
- Organize
and lead team meetings on a periodic basis,
- Maintaining,
accurate, quality and completion documentation as identified in
responsibilities above,
- Set up
quality management plan, perform quality assurance and perform quality control
during all phases of the project,
- Ensure the
proper maintenance of equipment, compliance with all codes and adherence to
occupational health and safety regulations as per UNOPS requirements,
- Identify
and control any environmental risks that can affect the site or the neighboring
domestic areas around the site.
Stakeholder Management:
- Establish
solid working relationship with the project board (Executive, Senior Users and
Senior Suppliers), client and key stakeholders
- Manage
communications and ensure stakeholders are aware of project activities,
progress, exceptions and are in a position to accept handover products.
- Advise the
client on issues that may impact the achievement of their outcomes (including
issues of sustainability and post project requirements such as maintenance)
- Manage the
information flows between the Project Board/Head of Programme and the project(s)
Delivery and Performance:
- Develop
and maintain project plans
- Implement
approved project plans (including the establishment of milestones) within
tolerances set by the project board
- Embed
sustainability dimensions including social and gender inclusion, environmental
and economic aspects into project life cycle.
- Manage the
production of the required products, taking responsibility for overall progress
and use of resources and initiating corrective action where necessary
- Liaise
with any external suppliers or account managers.
- Authorize Work
Packages
- Advise the
Project Board and Head of Programme of any deviations from the plan
- Identify
and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and
review product quality and ensure products are accepted
- Monitor
and evaluate performance of service providers
- Identify
and report potential business opportunities for UNOPS to Head of Programme
- Identify
and report threats to UNOPS internal business case to Head of Programme
Procedures:
- Follow the
Project Management Cycle Instructions and ensure that all organizational policy
is complied with (Organizational Directives and Administrative Instructions)
- Prepare/adapt
the following plans for approval by the Project Board: I. Project Initiation Documentation; II.
Stage/Exception Plans and relevant Product Descriptions
- Prepare
the following reports:
i.
Highlight
Reports
ii.
End
Stage Reports
iii.
Operational
Closure Checklist
iv.
End
Project Report
v.
Handover
Report
- Maintain
the following: i. Electronic Blue File; ii. Procurement, HR and Finance files
as required by those practices as per OD12.
- Ensure
that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
- Manage
budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time.
- Understand
and manage UNOPS overheads, allocable charges, and related corporate charges as
they apply to the project
- Understand
the unique structures of the UN and budget appropriately for personnel
- Manage and
remain accountable for expenditures against the budget (based on accurate
financial reports)
- Where the
Project Manager has no delegation as a committing officer, s/he retains these
responsibilities and will monitor and instruct/request others to carry out the
relevant commitments and disbursements.
Knowledge Management:
- Participate
in the relevant Communities of Practice
- Actively
interact with other PMs and the PM community to share case studies, lessons learned
and best practice on the Knowledge System.
- Provide
feedback to Practice Leads on policy, supporting guidance with an aim towards
continuous improvement of UNOPS policies
- Complete
lessons learned as per reporting format
- Incorporate
lessons learned from others as per planning format
Personnel Personnel Management:
- Lead and
motivate the project management team
- Ensure
that behavioural expectations of team members are established
- Ensure that
performance reviews are conducted
- Identify
outstanding staff and bring them to the attention of the OC Director
- Have a
thorough understanding of UNOPS personnel contract modalities (including ICA
and Staff)
- Select,
recruit and train team as required by project plans
- Perform
the Team Manager role, unless appointed to another person(s)
- Perform
Project Support role, unless appointed to another person or corporate/programme
function
- Ensure
safety and security for all personnel and comply with UNDSS standards
Core Values and Principles:
- Understand
and respect UNOPS sustainability principles
I.
Look
for ways to embed UNOPS sustainability principles in day to day project
management
II.
Seek
opportunities to champion gender equality at work place
III.
Champion
and communicate project’s sustainability aspects with key stakeholders
- Understand
and Respect National ownership and capacity
i.
Understand
the principles of the Paris Declaration on aid effectiveness and mainstream
them into the project plans
ii.
Seek
opportunities to recruit qualified local staff
iii.
Look
for ways to build capacity of local counterparts
- Partnerships
and Coordination
i.
Understand
the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place
in the UN system
ii.
Strive
to build strong partnerships and effective coordination among relevant project
actors (e.g. United Nations, governments, and non-governmental organizations or
other relevant partners)
- Accountability
for results and the use of resources
i.
The
project management processes are designed to deliver maximum accountability,
transparency and results. If a project or processes is not in line with this,
it is the responsibility of the PM to raise the issue to a supervisor
- Contribute
to innovation and the adaptation of best practice standards of sustainability
and quality.
3. Monitoring and Progress
Controls
Ensure that the project(s) produce(s) the required products within
the specified tolerance of time, cost, quality, scope, risk and benefits. The
Project Manager is also responsible for the project producing a result capable
of achieving the benefits defined in the Business Case(s). Contribute to the overall business targets and needs.