Summary of key results:
- Advisory
and technical
- Operations
- Staff
Development
- Team
management
- Knowledge Building and Knowledge Sharing
1. Advisory
and Technical
● Advise the
office management team and all Project Managers on all safety and security
related matters including the planning and implementation of projects.
● In line
with the UN Security Management System methodology, policies, and procedures,
develop, as required, security risk assessments outlining potential threats,
risks levels and recommended mitigation strategies for office and project
operations, taking into consideration relevant and existing assessments;
● Provide
technical advisory and oversight services to ensure that safety and security is
a core component of all programs at the duty station and that appropriate
funding is provided based on actual needs.
2. Operations
-
Review all new project proposals from a security perspective and provide comments and proposals to ensure security concerns are addressed. Conduct field assessments when necessary.
-
Maintain close relations with UNDSS and assist UNDSS in performing their overall coordination role providing information and support on issues related to UNOPS.
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Develop, adapt, and implement security policies, protocols and procedures for local conditions, consistent with UN security frameworks.
-
Propose and control budgets for security operations and monitor expenses.
-
Analyze data to form proposals for improvements (e.g. implementation of new technology)
-
Prepare an annual security work plan including budget for all aspects of office security including full compliance with UN security management policies, procedures and guidelines;
-
Revise and update the office Business Continuity Plan from a Security and Safety perspective
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Maintain up-to-date database of personnel and their dependents, information and related to UNOPS offices, residences, project sites, focal points, and the warden system for the implementation of the office/operation’s security plan;
-
Review security arrangements for all instructions, such as security and evacuation plans for ready access by all parties;
-
If necessary, ensure the smooth and efficient evacuation of UNOPS staff members, designated personnel, and dependents, managing the implementation of UNDSS and UNOPS evacuation and extrication policies, and assuming leadership in the case of declaration of evacuation.
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Coordinate personnel when responding to emergencies and alarms.
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Develop mechanism for reporting all security related incidents that may have an impact on UNOPS projects or programs.
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Liaise with and update regularly the UNOPS Chief of Security on the security situation, submitting periodic reports on security issues and performance.
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Plan and coordinate security operations for specific events and visits.
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Brief all
new project managers on security concerns specific to their projects;
-
Perform
security assessments, both routine and exceptional, as required, to ensure
optimal safety standards are in place for staff traveling across the area of
operation.
-
Manage and
perform daily monitoring, taking necessary action when required, and generate
reports as needed.
-
Maintain
accurate multi-sourced country records on current and projected security issues
(assessments, security plans, etc.) and brief necessary staff across the region
when required;
-
Manage the
inspection of the main office, facilities, residential compounds, as well as
field offices and compounds, providing guidance and procedures for achieving
full compliance with the mandatory mitigation measures and RSM compliance.
-
Monitor and
facilitate staff adherence to, and compliance with, the various UNDSS
advisories, in particular: directions related to warden systems; mandatory
mitigation measures); residential security management (RSM), etc.
-
Ensure that
appropriate and effective coordination is maintained with other UN security
officers and other regional security services to facilitate seamless
implementation of the security arrangements across the respective business
unit/office.
-
Liaise with the local
government security organizations to gather and assess information on security
and safety matters that might affect UNOPS personnel and programs located in
various areas in the country and provide analysis of security related
information obtained.
-
Determine, manage and
account for the use of security equipment including security communications
equipment.
3. Staff
Development
● Develop and
deliver staff development and training programs for UNOPS personnel and
security focal points, including on Security Risk Assessments within the area
of operation.
● Ensure that
all UNOPS personnel receive briefings upon initial arrival, local security
training as necessitated by changes in the security environment, and are kept
informed of matters affecting their security;
● Maintain
up-to-date instructions and training for personnel on implementation of the
security plan, including required precautions, comprehensive listing of
emergency supplies, and guidance on action taken during emergencies, including
natural disasters and political crises
● Provide heightened security awareness training
to staff, beyond the required security and emergency procedures, if necessary.
4. Team
Management
● Facilitate
the engagement and provision of high-quality results and services of the team
supervised through effective recruitment, work planning, performance
management, coaching, and promotion of learning and development.
● Provide
oversight, ensuring compliance by team members with existing policies and best
practices.
5. Knowledge building and Knowledge sharing
● Organize, facilitate and/or
deliver training and learning initiatives for Business Unit personnel on
Security related topics.
● Lead and conduct initiatives on
capacity development and knowledge building for Security personnel, including
network development, plans, learning plans and activities, procurement practice
information and best practice benchmarking.
● Oversee
team’s contributions to Security knowledge networks and communities of practice
including collaborative synthesis of lessons learnt and dissemination of best
practices in Security.
● Guide team’s collection of feedback, ideas, and
internal knowledge about processes and best practices and utilize productively
Impact of Results
The effective and successful achievement of results by the Field Security Adviser directly impact on the security, safety and performance of UNOPS’ personnel, local programmes, projects and operations and therefore the organization’s credibility as an effective service provider in project services and management. This promotes the image of the office and enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.