Supply Chain Management Specialist (Logistics/Assets/HSSE)

Peace and Security Cluster

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, governments of mine-affected countries and other mine action partners. The Centre is responsible for providing support and oversight of the day-to-day management of project field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the cluster director, who maintains overall authority and accountability for the performance of the PSC on behalf of its clients.

The United Nations Mine Action Service (UNMAS) established a regional support office, the Entebbe Support Office (ESO) in November of 2016. This office provides regional support to UNMAS programmes based in the Democratic Republic of Congo, South Sudan, and the Abyei Administrative Area. The areas of support include Procurement & Contracts Management, Logistics, Human Resources and Finance.

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGE TO APPLY.

• Develop logistics plan and to improve the business performance in terms of efficiency, profitability, management, structure and strategy.

• Perform quantitative and qualitative analysis to improve the overall supply chain and logistics strategy and operations in order to maximize the process efficiency and productivity.

• Develop and implement a comprehensive and streamlined logistics system that operates in accordance with ESO Logistics procedures. Contribute to the supply chain efficiency by providing technical support to other departments, particularly for shipping of goods and cargo movements.

• Develop, review and monitor the implementation of the health, safety, social and environmental (HSSE) management plans for regional programmes in line with UNOPS policies and act as HSSE focal point as required.  Raise awareness on health and safety issues among project staff, contractors and other stakeholders. Ensure inspections are carried out in line with agreed plans and support progress against HSSE objectives and targets. Lead on all reporting requirements including on incident reports and investigations. Carries out analysis on incidents for identifying improvement plans and strategies

• Coordinate with partners, project teams, suppliers and transport companies to ensure a complete supply chain process.

• Manage the existing asset management and accounting system for all UNOPS managed equipment and properties in accordance with UNOPS asset management policy and UNOPS PSC Asset Management SOP. 

• Ensure databases of assets and inventory are up to date on the quantity, quality, serviceability, and location of relevant equipment/items. 

• Ensure that each project team prepares/maintains and updates on the project inventory list as well as certifies the physical check/working conditions of all project equipment. Support projects with project assets disposals as required both administratively and physically

• Maintains and manages receiving, warehousing, and distribution operations. Keep track of quality, quantity, stock levels, delivery times and efficiency. Plan and oversee the movement of cargo in and out the warehouse to the regional programmes.

• Ensure that the office premises are maintained and necessary repairs and maintenance are carried out in a timely and safely manner.

• Manage the office vehicles and transportation service to ensure punctual transportation service is provided to the staff, UNOPS visitors and high officials on mission.

• Conduct analysis and identify improvements of fleet management to ensure optimal utilization, availability, fuel consumption and maintenance.

• Performs any other duties as and when assigned by the supervisor.

• Develop and organize training for logistics personnel on proper management and record keeping in the areas of warehouse management, logistics, fleet management, facility management and health and safety.

• Synthesis of lessons learnt and best practices in logistics;  assets management and health and safety

• Sound contributions to knowledge networks and focus on the capacity building of the regional logistics teams and HSSE focal points.

The key results have an impact on the overall efficiency of the logistics and assets management and success in introduction and implementation of operational strategies. Strategic approach to logistics management, effective and efficient support, and timely and appropriate delivery of services ensure client satisfaction and overall effective delivery of UNOPS programmes and projects.

The position is based in Entebbe, Uganda a Family duty station.

• Qualified female candidates are strongly encouraged to apply.
• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type:        International Individual Contractor Agreement (IICA)
Contract level:       IICA-2 (ICS-10)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

UNOPS supports the successful implementation of its partners’ peace building, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.