Procurement Specialist (Contract Management)

1. Development and implementation of  contract management plans

2. Introduction and implementation of sourcing strategy and e-procurement tools

3. Management of and guidance on procurement processes

4. Team Management

5. Knowledge building and knowledge sharing

• Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.

• Plans and manages all contractual aspects; establishes and maintains work programmes and schedules for on-going contracts and newly planned ones.

• Supports the development of technical evaluation criteria, and provides guidance during contract drafting.

• Develops a quality assurance plan to provide a systematic method to monitor contract performance.

• Participates in the development of contract risk assessments and risk management plans, including mitigating measures.

• Develops contract compliance checklists and implementation plans.

• Participates in the assessment of contractor performance, including advice and action to address instances of poor performance and/or non-compliance with contractual obligations.

• Initiates contract close outs including identifying, documenting and disseminating best practices and lessons learned and securing the final contractor performance assessment.

• Liaises with other departments in relation to claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies.

• Works towards resolution of conflicts or performance issues arising in cases of poor performance and/or non-compliance with contractual obligations.

2. Introduction and implementation of sourcing strategy and e-procurement tools

• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

• Ensures that the e-sourcing tools are used in accordance with agreed goals and standards in this area.

3. Management and guidance of procurement processes (optional)

• Provision of supply-market intelligence and analysis. 

• Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:

  • Expertise in market intelligence matched to business requirements;

  • Optimal Stakeholder management principles;

  • Sustainability criteria;

  • Appropriate work processes to individual cases.

• Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

• Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations. 

• Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in the role of Procurement Reviewer (in OneUNOPS or Enterprise system).

• Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms. 

• Implementation of Internal control system.

• Elaboration of comments regarding project audit reports of the Business Units, when necessary.

4. Team management

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

5. Knowledge building and knowledge sharing 

• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.

• Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

• Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.

• Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 

Education

• An advanced university degree (e.g. Masters) in Procurement, Supply Chain Management, Engineering, International Development, Finance, Business Administration, Public Policy, Accounting or other related fields is required. A first-level university degree (e.g. Bachelor) in combination with some additional years of progressively relevant experience may be accepted in lieu of an advanced university degree.

• An Accredited Level III Certificate in Procurement from the Chartered Institute of Purchasing or equivalent is an asset.

Work experience 

• A minimum of 5 years of relevant experience in procurement, contracts management or supply chain management is required.

• Experience in FIDIC contracts management is highly valued.

• Experience in management of UNOPS contracts is an asset.

• Experience with Enterprise systems including OneUNOPS is desirable.

• Experience in developing countries or a post-conflict context is an advantage.

• Knowledge of procurement within the context of Afghanistan is highly valued.

Languages

• Proficiency in English is required.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.