Operations & Administrative Officer

RBM Partnership to End Malaria

The past fifteen years have seen tremendous gains in reducing the burden of disease and progressing towards malaria elimination. Since 2000, global malaria deaths have been cut by more than half, saving 7 million lives, primarily among children less than five years of age. Expansions in financing, strong political commitments, novel diagnostic and preventative measures, and multi-sectoral co-ordination have facilitated this progress. Since 1998, RBM Partnership to End Malaria has been central to the global fight against malaria. It has been essential to mobilizing resources and scaling up innovative interventions, putting the world onto a path towards eliminating malaria. The Partnership comprises more than 500 partners committed to end malaria, including malaria endemic countries, their bilateral and multilateral development partners, the private sector, nongovernmental and community-based organizations, foundations, and research and academic institutions.

The RBM Partnership's Vision is of a world free from the burden of malaria. The RBM Partnership is based in Geneva and hosted by UNOPS.

Analysis and Research

• Under the supervision of the Operations and Admin specialist coordinates RBM procurement processes, including conducting market research, drafting TORs and other solicitation documents, participating in evaluations and contract management.

• Under the supervision of the Operations and Admin specialist Coordinates RBM grant management processes, including conducting research for potential grantees, drafting TORS and other solicitation documents, participating in evaluations and grant management. This also includes proper filing of documentations updating of the grant tracking sheets and ensuring RFP are submitted inline with  the grant agreement, and submitted reports. Assists with RBM contract management, in close cooperation with UNOPS, tracking payments and deliverables, contract values, reporting .Timely submission of requests  for payments, ensuring appropriate documentation is attached in line with UNOPS processes and  keeping track of the payment to supplier to ensure that all the payments are properly done within relevant period and to avoid double payments and omission of payments.

• Assists with RBM human resources coordination as required.

• Works with RBM partnerships and engagements, in compliance with UNOPS processes, undertaking research on potential partners and suppliers, liaising during the due diligence and committee review, and preparing relevant documentation. 

• Works with RBM Secretariat team members to ensure compliance and oversight with UNOPS policies and procedures 

Communications and Networking

• Acts as the RBM focal point for Global Health Campus committees, as requested 

• Liaises with UNOPS on operational matters

• Stays abreast of changes and updates to relevant UNOPS regulations, rules, polices, procedures, processes and alert the RBM Secretariat Team to any changes.

• Sound contribution to knowledge networks and UNOPS communities of practice.

Administrative and Logistical Support

• Participates in RBM events, workshops and other events, including development of documents and materials, small procurements and liaison with suppliers, making travel arrangements, providing on-site support, as requested.

• Under the supervision of the Operations and Admin specialist Coordinates with RBM initiatives in liaison with the Partner Committees , as requested. 

• Maintains and improves the assigned RBM Secretariat’s filing systems and ensures they are up to date for audit purposes.

• Maintains asset inventory and takes necessary action when stocks are low/perishing. 

• Ensures an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for RBM office and external partners

• Assists with other related tasks for the RBM Secretariat as required/needed including backstopping for colleagues as required.

• Advanced university degree preferably in Public Health, Business, Public Administration, Social Sciences, International Relations, Political Sciences, or related field.
• A Bachelor’s degree in these fields will be accepted with an additional 2 years of relevant experience.

• Minimum 2 years of experience in operations,  external relations, public affairs or international development cooperation is required. 

• Fluent spoken and written English is required. French is desirable.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• Geneva, Switzerland is a family duty station.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

 ECR strategy is to:

• Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
• Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
• Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.