Human Resources Assistant

Under the direct supervision of the HR Analyst and in accordance with UNOPS policies, procedures and practices, the Human Resources Assistant will be accountable for the following duties:

Summary of Key Functions:

• Implementation of HR strategies and procedures
• Recruitment processes
• Administration of contracts and payments
• Personnel  development and training

• Knowledge building and knowledge sharing

A. Ensures implementation of HR strategies and procedures, focusing on achievement of the following results:

• Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.

• Input to the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management

B. Implements UNOPS recruitment processes, focusing on achievement of the following results:

• Assistance to the supervisor for the development and implementation of a human resources management system in relation to planning, administering and monitoring of all matters related to human resources management concerning national and international personnel.
• Assistance in undertaking recruitment process recruitment process for the Operational Hub.
• Review of incoming requests and all relevant documentation relating to recruitment.   
• Make us of existing corporate tools to monitor recruitment status and other indicators for management and recruitment purposes.
• Monitoring and tracking of status of requests, initiating follow-up action to ensure selection review submission is timely accurate and contains complete documentation.
• Review contract requests to ensure correct budget allocation, and for separating personnel, verification that no financial obligations are due to UNOPS.
• Briefing and guidance to internal clients on the application and interpretation of recruitment policies and procedures. 
• Maintenance of personnel records for the Operational Hub and project personnel.
• Oral and written response to personnel inquiries regarding their conditions of service; drafting of correspondence in relation to the inquiries for signature by Designated Officer
• Responsible for the Check In/Out of all personnel.
• Preparation of LCPC/HQCPC submissions if applicable.

C. Ensures efficient administration of contracts and payments focusing on achievement of the following results:

• Monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus.
• Assistance in the research of precedents and analysis of merits of specific requests and presentation of recommendations/solutions to supervisor.
• Administration of Individual Contractor Agreements through collection, verification of documents and regular liaison with GSSC.
• Administration of monthly payroll for Individual Contractors in the pay system

D. Provides support to personnel development and training, focusing on achievement of the following results:

• Assistance in planning, organizing and making logistical arrangements for trainings, workshops and retreats
• Collection of feedback on learning events and presentation of results for review purposes.

E. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects personnel on HR.

• Contribution to establishing and maintenance of control monitoring tools for HR Unit.

• Secondary school diploma is required. 
• A Bachelor or Master's degree in Business or Public Administration, Human Resources Management or related field will be considered a strong asset.

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• Please note that this position is for National of  Republic Democratic of Congo only

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.