HR Assistant(Maternity Replacement)

Pakistan

UNOPS has been supporting projects in Pakistan for more than 15 years and in 2010 opened a new office in Islamabad to support the post-flood relief and recovery effort.

UNOPS in Pakistan implements projects in the following thematic areas:

• Early recovery and reconstruction of community infrastructure 
• Project management and related monitoring and verification 
• Community development 
• Gender justice and women's empowerment 
• Procurement.

Under the direct supervision and overall guidance of the HR Project Manager, the HR Assistant shall perform the following duties and responsibilities, but not limited to:

• Full compliance of HR processes and records with UNOPS rules and regulations, Organizational Directives (ODs), Administrative Instructions (AIs) and other internal procedures and guidelines as well as any changes made thereto from time to time
• Ensures implementation of HR strategies and procedures for partner managed personnel (PMP) for contract management, benefits administration and travel related matters
• Review of incoming requests and documents relating to recruitment, contract extensions/shortenings, transfers and separation of ICAs, consultants.
• Ensuring documentation is complete and in conformity with HR policies and procedures.
• Facilitate all recruitment-related documentation for proper contract management including mandatory certificates and other types of documents in compliance with AIs and audit requirements
• Prepare and submit requests for awards and note to file extensions as part of the contract administration process and issue contracts and/or amendments as applicable
• Depending on thresholds, prepare award submissions to the Local or HQ Contracts and Property Committee (LCPC/HQCPC) for appropriate review
• Register details as appropriate in the One UNOPS-ERP System (OU) and in the Staffing Table
• Assist in compiling data for reports related to, staffing tables, , payroll reports, salary reviews and others, as required
• Process monthly payroll through the online Pay System and manually process related entitlements such as certification of payment, SOLA, R&R, danger pay and DSA
• Assist in processing travel claims, overtime as needed
• Perform accurate calculations and verification of necessary documents for claims (travel & over time) processing within two days of TAT after receipt from region.
• Maintain accurate record of all received claims as per prescribed format and financial requirement.
• Ensure a properly working filing system of local and international personnel with respect to relevant documents, contracts, and payment files and follow through with a properly working archive system
• Assist in knowledge-sharing and capacity building initiatives including timely dissemination of HR-related communications and instructions, SOPs, Organizational Directives (ODs) and Administrative Instructions (AIs) and participate in the HR Communities of Practice
• Facilitate all HR-related documentation for proper contract management including mandatory certificates, medical and reference checks and other types of documents in compliance with audit requirements
• Facilitate closure of accounts and files in OU and in the Official Status (OS) file in case of staff and personnel separations
• Facilitate and monitor insurance claims for reimbursements
• Perform other duties as may be assigned

Monitoring and Progress Controls

• Functions and activities are expected to be recorded and updated in applicable tracking sheets for recruitment, staffing tables, learning initiatives, and others.
• Ensure compliance with applicable UNOPS ODs and AIs for the Individual Contractor Agreement and Staff Rules and Regulations for staff members
• Ensure that documents and supporting files are accurate, complete and properly filed for audit purposes
• Timely completion of end-to-end recruitment activities, limiting procedural turn-around times as per established benchmarks
• Quality of submissions to LCPC/HQCPC as may be applicable
• Other monitoring and progress controls to be identified and agreed upon while setting objectives in the Performance Evaluation Report

• A Bachelor’s Degree in Human Resources, Management, Business or Public Administration, Psychology or relevant Social Sciences required. A Secondary Diploma with additional 5 years of relevant experience may be accepted in lieu of the Bachelor’s Degree requirement
• Proficiency in MS Office software (Outlook, Word, Excel), and ability to navigate the Internet required

• Excellent knowledge of both written and oral English is required

• Relevant certificates or training related to HR a distinct advantage

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• This is a local post and open to Pakistani nationals only.   

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.