1. Development and planning
As a part of the PMO team, the Programme
Management Officer responsibility is to:
Provide analytical support for the
strategic direction and oversight on programme and project management
activities in line with service agreements and project documents
Contribute to maintaining and implementing
appropriate standards and best practices in line with UNOPS policies and
procedures.
Identify key programme and project resource
requirements in close coordination with the Hub Director/ Head of Programme
Provide analytical support to the proper
development, implementation and, as and when appropriate, amendments, of
project budgets and staffing resources, ensuring synergies across the UNOPS
Senegal Hub.
Contribute to the development and
establishment of resource tracking systems for use within the PMO,
complementary to UNOPS' online tools, to ensure effective planning, forecasting
and tracking of delivery across the UNOPS Senegal Hub.
Participate in the identification and
anticipation in a timely manner of the potential risks and issues and propose
mitigating measures to the Director of Hub and Head of Program
2. Projects Set-up and closure
Contribute to the development of the
programme/project plans, including the collation of lower-level plans into programme/project-level
milestones.
Analyze to the development, tracking and
maintaining of dependencies.
Liaise closely with the Finance Manager
regarding all project assets and finance related issues.
Support the process of project closure. If
being nominated as Engagement Closure Manager (ECM), oversees supports and
coordinates all project closure activities.
Ensure appropriate disposal of project
assets,
Ensure timely and effective final
(operational) reporting and initiation of financial disbursements as
appropriate during Defects Notification Period,
Ensure the updating of information on the
UNOPS MIS, and effective handover of closed projects to UNOPS HQ for financial
closure processes.
3. Monitoring and reporting
Provide analytical and technical support in
the development and implementation of Processes, Management and Information
Management Systems to ensure proper monitoring and evaluation of Programme and
project activities
Support preparation of the regular project
reports in accordance with donor guidelines for reporting
Contribute to the regular review project
status, evaluating performance criteria (scope, cost, schedule and quality)
Maintain diaries and progress reports as
required by UNOPS standard procedures
Participate in the routine oversight and
analysis of delivery data within the dashboard system, using UNOPS ERP system
(OneUNOPS) as required
Participate in the routine maintenance and
implementation of effective monitoring and evaluation systems of programme and
project activities, in line with logical frameworks
4. Stakeholder engagement
Provide analytical support to the
development of the stakeholder profiles and to the formulation of stakeholder
engagement strategies
Support the formulation of programme and
project communications plans
Contribute to the stakeholder engagement
and communication, ensuring effective timing and interdependency management of
communications across programmes and projects
5. Quality assurance
At the request and in conjunction with the
Head of Program , support PMO oversight of UNOPS Senegal Hub
programme and project portfolio as assigned, establishing a direct relationship
with relevant project managers to facilitate efficient delivery and management
of portfolios
Conduct regular financial variance analysis
for the UNOPS Senegal Hub programmes and projects
Ensure compliance with UNOPS defined
standards for programme/project management
Provide support to Programme and Project
Managers with planning and execution of project deliveries according to best
practices.
Assist Programme and Project Managers in
the implementation of standard Project Management processes and tools
Contribute to the quality reviews of
programme/project documents and deliverables
Contribute quality control for management
products (project documents, reports, etc.)
Work with internal audit and finance to
ensure the programme complies with audit requirements
Work with procurement/purchasing staff to
ensure effective interface with suppliers' quality systems
6. Knowledge management and innovation
Support routine and effective capacity
building activities are conducted in order to build the long-term and
sustainable capacity of staff and personnel
Participate in, and advocate PMs'
participation in, relevant Communities of Practice
Actively interact with PMs and the wider PM
community to share case studies, lessons learned and best practices in the
Knowledge System
Provides feedback to Practice Leads on
policy and supporting guidance working to achieve continuous improvement of
UNOPS policies
Contributes to the oversight of lessons
learned procedures, ensuring that lessons learnt are shared in a timely and
appropriate manner
Performs other related duties as assigned