Under the guidance and direct supervision of Project Manager, the Procurement Officer is responsible for effective delivery and implementation of strategic and effective procurement services, for a select group of technically complex goods, services and works, within the specific geographical area and/or project. These services reflect best practices in international public procurement, compliance with UNOPS Financial Rules and Regulations and procurement policy, rules, regulations and procedure, ensuring appropriate risk management and obtaining the best value for money.
He/she analyzes and interprets the respective rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement.
His/her work is focused in transactional procurement including all steps of the procurement process.
Maintaining the highest degree of personal and professional ethics, the Procurement Officer promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit.
The Procurement Officer works in close collaboration with the Operations, Programme and project teams in the relevant geographical area or business unit, UNOPS HQs colleagues and Government officials, to successfully deliver procurement services.
1. Implementation of transactional procurement
In close
cooperation with the Project Managers, under the guidance of Procurement and
Project Support Officer, and reporting to the management on central issues
related to procurement activities, implements operational strategies and
manages procurement, contract, and sourcing transactions, actions and processes
for goods, services, and works, focusing on achievement of the following
results:
- Implement new
concepts and process controls for supply chain planning, including Pre-Purchasing: Strategy and Planning;
Requirements Definition; Sourcing; Purchasing:
Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization
and issuance; Logistics; and Contract Management.
- Implementation
of procurement activities in full compliance with UNOPS rules,
regulations, policies and strategies; internal controls and client
orientation.
- Implementation of strategic procurement for projects assigned in
the Business Unit.
- Research undertaken and data provided for Business Unit’s supply
market intelligence and analysis.
- Ensure the timely, accurate and cost
effective delivery of goods/services to internal and external implementing
agencies based on provided delivery schedules.
- Lead supply chain improvement to
fulfill the project supply targets through an internal/ external close monitoring
mechanism.
2. Management of procurement processes
Manages and guides procurement processes for a select group of technically complex goods, services within a given geographical area
and/or Business Unit, focusing
on achievement of the following results:
- Sustainability
embedded along the procurement process.
- Timely
and duly prepared procurement plans for projects and monitoring of their
implementation.
- Implementation
of proper monitoring and control of procurement processes including organization
of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation,
negotiation of certain conditions of contracts in full compliance with UNOPS
rules and regulation.
- Awards
recommended based on
UNOPS procurement rules and procedures.
- Management
of procurement contract, analysis of contract
performance against agreed benchmarks and pre-established reporting mechanisms.
- Establishment
of Long Term Agreements (LTAs) and/or service contracts and other
instruments, when necessary, either through standard or emergency
procurement procedures in compliance with the Procurement Policy.
- Advice,
remedial actions, or solutions to Programme Managers on procurement issues
related to the procurement process and project cycle.
3. Implementation of sourcing strategy and e-procurement tools
Implements sourcing strategy
and e-procurement tools focusing on achievement of the following results:
- Identify
potential suppliers for the project and support services supply in
accordance with the biannual procurement plan.
- Development
and management of the rosters of suppliers.
- Utilization
of-sourcing module in accordance with UNOPS PG’ goals and standards in this
area through EOI, RFP and internal data.
4. Team Management
- Facilitate
the engagement and provision of high quality results and
services of the team supervised through effective work planning, performance
management, coaching, and promotion of learning and development.
- Provide oversight, ensuring compliance by team
members with existing policies and best practices.
5. Facilitation of knowledge building and knowledge sharing
- Organize, facilitate and/or
deliver training and learning initiatives for Business Unit personnel on Procurement-related
topics for UNOPS support services staff as
well as for the consortium implementation agency logistics focal points.
- Contribute
to Procurement knowledge networks and communities of practice
by providing collaborative synthesis of lessons learnt and dissemination of
best practices in procurement.
- Collect feedback, ideas,
and internal knowledge about processes and best practices and utilize
productively.
Performs other duties as assigned by
supervisor.
The key results directly affect the overall efficiency
of the relevant business unit/s and project activities in procurement
management, impacting the timely availability of effective goods and services
for UNOPS’ programmes. Timely,
market-aware, and accountable delivery of goods and services, contribute to
office performance, efficiency and client satisfaction, which promote the image
and credibility of the team and office as an effective service provider in
project services and management. This
enhances UNOPS’ competitive position as a partner of choice in sustainable
development and project services in the country/region served.