The UNOPS office in Panama is looking for national candidates and residents (who...
The UNOPS office in Panama is looking for national candidates and residents (who have a work permit) from Panama.
Under the guidance and
direct supervision of the Procurement Officer, the Procurement Associate
ensures the provision of efficient and timely support services in procurement
and contract administration to the different programmers in a relevant
geographical area. He/she promotes a client-focused, quality and results-
oriented approach and provides support to the relevant procurement personnel.
In the discharge of her/his duties, the Procurement Associate works with
minimal supervision and liaises with UNOPS Programme Support Officers, Chief
Technical Advisors, Portfolio Managers and Portfolio Assistants in order to
ensure best support.
Summary
of Key results area:
- Transactional
Procurement Support services
- Procurement planning, requisitions and
sourcing
- Bidding
and tendering processes
- Contract
administration
- Team
Management
- Knowledge
Building and Knowledge Sharing
1. Transactional Procurement Support services
Administers a range of transactional-procurement
support activities, ensuring compliance with UNOPS rules,
regulations, policies and strategies, including the following:
- Incorporation
of necessary steps to embed sustainability in the procurement process.
- Completeness of submissions to the
Contract and Property Committees (CPCs).
- Completeness of documentation for preparation/processing of Purchase Orders,
Contracts, LTAs or their Amendments.
- Provision
of requested research/data on market supply by conducting routine market
research to determine sources of supplies, using United Nations Global
Market Place, and other external sources;
- Set-up/enhancement
and maintenance of the local supplier database, ensuring regular update of
data.
2.
Procurement
planning, requisitions and sourcing
Administratively
and technically supports the office’s planning, requisitions/procurement and sourcing support processes, focusing
on achievement of the following results:
- Collaboration with projects personnel and Managers in the
preparation of their procurement plan, awarding, administering
and monitoring of all matters related to procurement for the given geographical
area / project activity.
- Maintenance and update of procurement
monitoring processes for projects and provision of
feedback on purchase orders to requesting office;
- Provision of proposals to requesting entity on
modes for providing goods, works and services, including procurement deadlines
for each stage;
- Review of requisitions for completeness;
- Preparation of proper and complete
specification for equipment and materials, Job Profiles and Statement of Works
for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by
respective units of the requests.
- Constant liaison with vendors and
consignee until safe delivery of goods is achieved.
3. Bidding and tendering processes
Undertakes or
supervises technical support to bidding
and tendering processes, focusing on achievement of the following results:
- Preparation of shortlists of suitable
contractors/suppliers for purchases of value over designated amounts for approval
of designated officer;
- Preparation and issuance of EOI, RFQ, ITB, RFP
or other tender documents as required, ensuring their conformity with UNOPS
approved templates or seeking legal clearance in case of required adjustments;
- Together
with the requesting programme/operations clients, support review and evaluation
of bids or proposals received and preparation of analysis for less-complex, contract
awards and for submission to the LCPC or other, statutory, designated body;
- Preparation of HQCPC, or designated body, submission
together with the requesting programme/operations component;
4. Contract administration
- Supports efficient contract administration,
focusing on achievement of the following results:
- Follow-up signing of contracts by vendors;
- Obligation of funds in Enterprise system and obtaining of
appropriate signatures for approval;
- Dissemination of contract advertisement and
awards;
- Maintenance of contracts and filing system;
5. Team Management
- Facilitates
the engagement and provision of high quality results and services of the
team supervised through effective work planning, performance management,
coaching, and promotion of learning and development.
- Provides
oversight, ensuring compliance by team members with existing policies and
best practices.
6.
Knowledge
building and knowledge sharing
- Organizes,
facilitates and/or delivers training and learning initiatives for personnel
on procurement
- Provides sound contributions to knowledge networks and
communities of practice by synthesizing of
lessons learnt and dissemination of best practices in procurement.
- Collects feedback, ideas, and internal knowledge
about processes and best practices and utilize productively
To access the full list of roles and responsibilities, pelase download the terms of references attached to the announcemnet.